Office Assistant

Job Overview

We are seeking a reliable and detail-oriented Office Assistant to support daily office operations, purchasing activities, and administrative coordination. The ideal candidate is bilingual in Korean and English, possesses advanced Excel skills, and has experience purchasing construction or industrial materials, particularly piping support system components. The candidate will also assist the Administrative Coordinator with project documentation and progress billing.

Duties & Responsibilities

• Provide general administrative and office support.
• Communicate effectively with vendors, suppliers, and internal team members in both Korean and English.
• Purchase and track materials for piping support systems, including:
• Beams & Fabricated Plates
• Channels
• Threaded rods
• Beam clamps
• Pipe support accessories and related materials
• Obtain quotations, compare pricing, and prepare purchase orders.
• Maintain purchasing records and material tracking logs.
• Create and update reports, spreadsheets, and databases using Microsoft Excel.
• Assist with project documentation, filing, and record management.
• Support the Administrative Coordinator with progress billing and project administrative tasks.
• Coordinate deliveries and follow up on order status with suppliers.
• Perform other office duties as assigned.

Qualifications & ExperienceRequired

• Bilingual proficiency in Korean and English (spoken and written).
• Intermediate to Advanced proficiency in Microsoft Excel (VLOOKUP, Pivot Tables, formulas, data analysis, etc.).
• Minimum 2 years of office administration, purchasing, or related experience.
• Strong organizational and communication skills.
• Ability to manage multiple tasks and meet deadlines.
• High attention to detail and accuracy.

Preferred

• Experience purchasing construction, industrial, or mechanical materials.
• Knowledge of piping support systems and related components.
• Experience with project documentation or progress billing.
• Experience working in a construction, manufacturing, or industrial environment.

Skills

• Microsoft Excel (Advanced)
• Purchasing & Procurement
• Vendor Coordination
• Inventory & Material Tracking
• Administrative Support
• Bilingual Communication (Korean & English)
• Data Entry & Reporting
• Document Management

Pay: $22.00 - $27.00 per hour

Expected hours: No more than 40.0 per week

Language:

• Korean (Preferred)

Work Location: In person