Office Assistant

Job Title: Office Assistant

Location: Singapore

Job Type: Full-time / Contract

Salary Range: SGD 3,500 - SGD 6,700 per month

Job Summary We are seeking an organized, reliable, and proactive Office Assistant to manage our daily administrative tasks, maintain workplace systems, and support our front-office and back-office operations. In this role, you will act as a central coordinator for office workflows, handling corporate communications, greeting arriving business partners, and ensuring document files are systematically managed. Your day-to-day focus will be driving workflow efficiency, maintaining clean office records, and providing outstanding administrative support to our teams.

Key Responsibilities

• Office Administration: Manage daily office infrastructure needs, handle incoming corporate mail or inquiries, and track office stationery and asset inventories.
• Documentation & Data Entry: Systematically organize, file, and update physical and digital corporate records, client profiles, and vendor data sheets.
• Front Desk Operations: Act as a professional point of contact to welcome arriving business partners, answer telephone inquiries, and direct messages to relevant departments.
• Meeting Support: Coordinate calendar requests, schedule meeting rooms, handle logistical setups for events, and assist in preparing basic reference documentation.
• Cross-Functional Support: Provide general administrative assistance to the Human Resources, Procurement, and Finance units during peak billing or archiving cycles.
• Compliance Maintenance: Ensure all office document workflows strictly align with internal data-handling standards and local personal data regulations (such as PDPA).

Job Requirements

• Education: GCE 'O' / 'A' Level certification, Diploma, or a related discipline.
• Experience: Demonstrated track record in office administration, general clerical workflows, data entry, front desk duties, or customer service support environments.
• Technical Skills: Hands-on proficiency with standard corporate productivity suites (such as Microsoft Office, Google Workspace) and familiarity with digital filing ecosystems.
• Competencies: Strong systematic organizational habits, high data tracking accuracy, and a proactive approach to managing multitasking workloads.
• Communication: Strong verbal and written English communication skills to correspond professionally with corporate partners, suppliers, and internal teams.

Benefits & Culture

• Competitive monthly base salary supplemented by performance incentives and variable annual bonuses.
• Comprehensive group medical, hospitalization, and outpatient healthcare coverage.
• Standard work week with supportive annual leave and family care leave allocations.
• Clear internal pathways for continuous career progression and sponsorship for advanced professional training.
• Welcoming, diverse, and highly collaborative workplace culture.

Pay: $3,500.00 - $6,700.00 per month

Work Location: In person