Office Assistant

The Office Assistant provides administrative and clerical support to ensure efficient operation of the office. This role involves handling daily office tasks, managing communications, organizing files, and assisting team members with various administrative needs. The ideal candidate is detail-oriented, organized, and able to handle multiple tasks efficiently.

Key Responsibilities:

• Answer and direct phone calls and emails in a professional manner.
• Greet and assist visitors, clients, and staff.
• Maintain and organize physical and digital filing systems.
• Schedule and coordinate meetings, appointments, and travel arrangements.
• Prepare and edit correspondence, reports, and other documents.
• Order and manage office supplies and equipment.
• Support the HR and finance teams with basic administrative tasks (e.g., data entry, filing, record keeping).
• Handle incoming and outgoing mail and deliveries.
• Maintain office cleanliness and coordinate with vendors for maintenance needs.
• Assist with event planning and office activities as needed.
• Preparation of RAMS
• Preparation of Test Certificates
• Preparation of Quotations/Assisting Sales
• Scheduling

Qualifications:

• High school diploma or equivalent; Associate’s or Bachelor’s degree is a plus.
• Proven experience as an office assistant, administrative assistant, or similar role.
• Highly Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and/or Google Workspace.
• Strong written and verbal communication skills.
• Excellent organizational and time management abilities.
• Ability to work independently and as part of a team.
• Professional attitude and appearance.
• Willingness to learn new skills.

Preferred Skills:

• Experience with office equipment (printers, scanners)
• Basic bookkeeping or data entry experience.
• Familiarity with scheduling tools or project management software.
• Simpro
• Database Entry

Working Conditions:

• Typical small office environment.
• Standard business hours with occasional overtime for special events or deadlines.

Job Type: Full-time

Benefits:

• Casual dress
• Company events
• Company pension
• Discounted or free food
• Employee mentoring programme
• Sick pay

Work Location: In person

Pay: £21,000.00-£28,000.00 per year

Benefits:

• Casual dress
• Company events
• Company pension
• Sick pay

Application question(s):

• Are you Highly Proficient in Microsoft Office Suite?

Language:

• English (required)

Work authorisation:

• United Kingdom (required)

Location:

• Petts Wood BR5 1EG (required)

Work Location: In person