Office Assistant

Office Assistant

M.R. Grafix is a family-owned business based in Kirkwood, NY, proudly serving clients since 2007. We specialize in producing high-quality, customized products, including signage, apparel, vehicle graphics and wraps, promotional products and more. As our company continues to grow, we remain committed to delivering creative solutions and exceptional service.

We are currently seeking a dedicated and organized Office Assistant to support our daily operations. This role is essential to our success, combining clerical support with foundational bookkeeping. The ideal candidate is a self-starter who excels in a fast-paced environment and possesses the "financial common sense" needed to manage billing and data entry with high accuracy.

Key Responsibilities

• Bookkeeping & Billing: Enter daily financial transactions into QuickBooks, manage customer billing, and ensure new customer/vendor data is entered accurately.
• Communication: Serve as a point of contact for incoming calls; professionally route inquiries or take detailed messages
• Organization: Maintain a tidy and efficient office environment through physical and digital filing and paperwork management.
• Operations Support: Assist the owner with various administrative tasks and special projects as they arise.

Required Skills & Qualifications

• QuickBooks Proficiency: Previous experience with QuickBooks (Online) is highly preferred.
• Numerical Accuracy: A strong math skillset and an eye for detail when handling invoices and data.
• Communication: Excellent verbal and written communication skills for interacting with clients and vendors.
• Pace & Adaptability: The ability to stay focused and productive in a fast-paced environment.
• Reliability: A "get it done" attitude with the ability to take direction and follow through on tasks independently.

Job Type: Part-time

Hours: 9:30am-2pm or 12pm-4:30pm; Monday- Friday

Pay: $17.50-$18.50

Work Position: In-person

Job Type: Part-time

Pay: $17.50 - $20.00 per hour

Work Location: In person