Office Assistant

Role Description

This is an on-site full-time (or part-time provided conditions allow) role as an Office Assistant at eLifespaces in Charleston, SC. The position will be responsible for providing support for one or more individuals, and may also perform various other duties of a clerical nature. The duties and responsibilities include, but are not limited to:

Clerical & Administrative Support Duties

· Duties also include the handling of numerous administrative details, receiving visitors, taking and transcribing meeting notes, and record keeping.

· May compose and type routine correspondence and reports for superior

· Performs duties connected with various aspects of the Company’s accounting system (QuickBooks software on which you would be trained). This includes, but is not limited to the following: a) timesheet processing; b) notifying customers of improper remittances; and c) processing of semi-monthly aging reports

· Ability to assist in establishing work schedule so as to handle effectively the details involved in service and project/job execution.

Communication Duties

· Performs all duties in connection with the operation of a single or multiple position telephone system.

· Duties involve properly handling incoming and outgoing calls.

· Position requires an ability to meet the public easily, to think originally and to express these thoughts clearly, to exercise leadership, to effectively organize the department’s work flow, and to represent management as a first-line supervisor.

General Office Duties

· Responsibilities to keep the Company’s premises maintained, neat, clean, and presentable.

· Performs routine services associated with the receipt and delivery of mail, and may also transport equipment between office and project/job locations.

· Maintain office and project supplies, which includes ordering, verification, stocking, and distribution.

Qualifications

• High School Diploma or Equivalency Certificate - Required
• Must have aptitude for use of computers and computer applications.
• Requires the ability to operate standard office machines.
• Position is public contact in nature; voice tone, grammar, ability to express one's self’s interest, courtesy, etc. are paramount.
• Properly licensed to operate a motor vehicle within the city and surrounding areas.
• Background check required and subject to random drug testing
• Attention to detail and organizational skills
• Ability to multitask and prioritize tasks effectively
• Must possess self-starter abilities.
• Work is occasionally performed independently.
• Must be adaptive to changes in job duties and responsibilities as set forth by supervisor

Pay: $18.00 - $20.00 per hour

Benefits:

• Employee discount
• Health insurance
• Paid time off

Work Location: In person