Office Assistant

Overview

We are seeking a proactive and organized Office Assistant to join our dynamic team! In this vital role, you will be the backbone of our daily operations, ensuring the smooth flow of administrative tasks and providing exceptional support to staff and clients alike. Your energetic approach and attention to detail will help create an efficient, welcoming environment where everyone can thrive. This paid position offers the opportunity to develop a broad range of administrative skills while contributing to a positive workplace culture.

Duties

• Manage front desk responsibilities, including greeting visitors, answering multi-line phone systems, and directing calls with professional phone etiquette
• Perform data entry tasks accurately using Microsoft Office applications, Google Workspace, and QuickBooks for bookkeeping and record-keeping purposes
• Organize and maintain filing systems—both physical and digital—to ensure quick retrieval of documents and compliance with company policies
• Provide customer support by addressing inquiries, scheduling appointments, and assisting clients or patients in a courteous manner
• Support administrative functions such as proofreading documents, preparing reports, and managing correspondence
• Assist with medical or dental office tasks if applicable, including patient check-in/out, insurance verification, and appointment scheduling
• Conduct clerical duties such as photocopying, scanning, faxing, and maintaining office supplies to keep the workspace efficient and well-stocked

Skills

• Strong computer skills with proficiency in Microsoft Office Suite (Word, Excel, Outlook), Google Workspace (Gmail, Calendar), and QuickBooks for bookkeeping tasks
• Excellent organizational skills with the ability to prioritize tasks effectively in a fast-paced environment
• Demonstrated clerical experience including filing, data entry, proofreading, and document management
• Exceptional customer service skills with a friendly demeanor and professional phone etiquette when handling inquiries via multi-line phone systems
• Experience in medical or dental office settings is highly desirable—familiarity with front desk procedures and patient or client management is a plus
• Ability to type quickly with high accuracy while maintaining attention to detail for proofreading and data entry tasks
• Strong organizational skills to manage multiple responsibilities efficiently while maintaining professionalism at all times

Join us as an Office Assistant and become an essential part of a vibrant team dedicated to excellence! Your energy, organization, and commitment will help foster a productive environment where everyone feels valued. This paid role offers meaningful growth opportunities while supporting your development in administrative expertise across diverse industries.

Pay: $25.36-$27.61 per hour

Expected hours: 40.0 per week

Work Location: In person