office assistant

Job Overview

We are a food company looking for a responsible, detail-oriented, and well-organized Administrative & Operations Coordinator to support our management team with daily administrative tasks, order processing, shipping coordination, and communication between different departments.

Responsibilities

• Assist management with daily administrative tasks and follow-ups
• Process and follow up on customer orders
• Coordinate purchasing, shipping, deliveries, and order fulfillment
• Coordinate with the warehouse, drivers, sales, and accounting departments to ensure smooth daily operations
• Schedule and follow up on shipments and deliveries
• Check inventory and shipment status, and communicate any issues or discrepancies
• Organize and maintain company documents, Excel spreadsheets, forms, and reports
• Perform data entry and maintain accurate records
• Follow up on orders and ensure information is communicated to the appropriate departments in a timely manner
• Assist with other administrative and day-to-day operational tasks as assigned by management

Qualifications

• Fluent in both English and Chinese (Mandarin), spoken and written
• Proficient in Microsoft Office, especially Excel and Word
• Strong communication and coordination skills
• Highly organized, detail-oriented, and responsible
• Able to multitask and prioritize daily tasks effectively
• Able to work independently as well as part of a team
• Previous experience in administration, order processing, logistics, food distribution, or a related field is preferred
• Experience working with warehouses, deliveries, or shipping is a plus
• Must be reliable, punctual, and willing to learn

Work Schedule

• Monday – Friday: 7:00 AM – 2:30 PM
• Saturday: 7:30 AM – 12:30 PM

Pay: $22.00 - $24.00 per hour

Expected hours: 40.0 per week

Work Location: In person