Office Assistant

A. Reception & Student Support

• Attend to students, staff and visitors approaching the Health Centre in a courteous and professional manner.
• Assist with student registration and maintain daily visit records.
• Direct students to the concerned doctor, nurse or authorised Health Centre staff.
• Provide basic information regarding Health Centre procedures and services.
• Assist students during their visit and ensure appropriate coordination with the concerned staff.
• Maintain confidentiality of student and staff medical information.

B. Administrative & Documentation Support

• Maintain registers, files, forms and other Health Centre records.
• Maintain student medical records and other documentation as instructed.
• Enter and update student and staff information accurately.
• Prepare routine statements, reports and correspondence.
• File and retrieve documents systematically.
• Maintain daily attendance, duty and activity records of Health Centre staff, wherever assigned.
• Ensure that records are complete, updated and readily available when required.

C. Data Entry & Computer Operations

• Perform data entry in the Health Centre system, HRMS, Excel or other authorised software.
• Maintain electronic records accurately and systematically.
• Prepare basic Excel sheets, statements and reports.
• Handle printing, scanning, photocopying and digital filing.
• Maintain proper organisation and backup of electronic records as instructed.

D. Coordination & Communication

• Coordinate with doctors, nurses and other Health Centre staff regarding routine administrative matters.
• Coordinate with school/hostel/unit staff regarding student medical requirements, wherever authorised.
• Communicate routine information and instructions to concerned staff and students.
• Assist in coordinating health check-ups, medical camps and other Health Centre programmes.
• Coordinate with HR, Administration and other Units as required.

E. Inventory & Medical Supplies

• Assist in maintaining records of medicines, medical consumables, stationery and other Health Centre supplies.
• Monitor stock levels and inform the concerned person of shortages or replenishment requirements.
• Assist in receiving, issuing and documenting medical supplies.
• Maintain proper records of stock movement.
• Ensure that stock records are updated regularly.

F. Billing & Administrative Records

• Assist in maintaining records relating to medical expenses, bills and authorised purchases.
• Collect and organise supporting documents for bills and reimbursements.
• Assist in submitting bills and related documents to the concerned department.
• Maintain basic administrative records as instructed.

G. General Office Support

• Keep the Health Centre reception and office area organised.
• Ensure availability of required stationery and office materials.
• Assist in coordinating housekeeping and routine facility requirements.
• Report maintenance, electrical, plumbing or equipment-related issues to the concerned department.
• Provide general administrative support to the Health Centre In-charge and staff.

Pay: From ₹15,000.00 per month

Benefits:

• Provident Fund

Work Location: In person