Office Assistant

Job Description: Office Assistant

Company: Selplast Exports Pvt. Ltd.
Location: Ahmedabad Office, Gujarat
Department: Operations & Administration
Employment Type: Full-time, on-site
Compensation: ₹18,000 – ₹20,000 per month (based on experience)
Reports to: Business Development Director / Office In-charge

About Selplast

Selplast Exports Pvt. Ltd., established in 1974, is an authorized channel partner for leading global brands including EAS Change Systems, Lenzkes, FISA, AlphaMAC and RTC Couplings. We supply Magnetic Clamping Systems, Quick Mould/Runner Change systems, Vision Inspection, Ultrasonic Mould Cleaners and IoT productivity tools to automotive, plastics and FMCG manufacturers across India. We are now strengthening our presence in Ahmedabad and are looking for a reliable Office Assistant to be the backbone of our local office.

Role Summary

The Office Assistant will manage day-to-day office operations in Ahmedabad, supporting the sales and operations teams with coordination, documentation, data management and material handling.

Key Responsibilities

1. Coordination & Communication

• Coordinate between the Ahmedabad office, the Pune head office, customers, suppliers and transporters
• Follow up on quotations, orders, dispatches and deliveries
• Handle incoming calls and emails, and route queries to the concerned person
• Schedule and support meetings and customer visits

2. Data Update & CRM Entries

• Enter and update customer, lead, quotation and order details in the CRM accurately and on time
• Maintain organised records of enquiries, follow-ups and call/meeting notes
• Prepare basic MIS reports and trackers as required

3. Import-Export Documentation

• Prepare and maintain documents such as invoices, packing lists, purchase orders, delivery challans and shipping/dispatch records
• Coordinate with CHA, freight forwarders and transporters for shipments
• Track shipment status and keep documentation filed and retrievable
• Support basic compliance paperwork (e.g. GST, e-way bills, customs-related documents)

4. Packaging & Dispatch

• Pack, label and prepare materials and samples for dispatch
• Ensure products are handled carefully and packed to protect them in transit
• Check outgoing and incoming consignments against documents

5. Stock Keeping

• Maintain stock registers (physical and digital) for goods, spares and samples
• Record inward and outward movement and conduct periodic stock checks
• Flag shortages, damages or discrepancies to the management

6. Back-End & Admin Support

• Maintain files, records and office supplies
• Support the sales team with quotations, presentations and document preparation
• Manage courier, visitor and petty cash records
• Handle any other administrative tasks assigned from time to time

Required Skills & Qualifications

• Graduate (B.Com / BBA / BA or equivalent); diploma holders with relevant experience may also apply
• 1–3 years of experience in an office administration, back-office or logistics/documentation role (freshers with strong aptitude may be considered)
• Working knowledge of MS Excel, MS Word and email; familiarity with CRM or ERP software is an advantage
• Basic understanding of import-export documentation and dispatch processes preferred
• Good written and spoken communication in English, Hindi and Gujarati
• Well organised, detail-oriented and able to multitask
• Willingness to do hands-on work such as packing and stock handling

Desirable

• Prior experience in an industrial, engineering or trading company
• Familiarity with GST invoicing and e-way bill generation

What We Offer

• Opportunity to work with a 50-year-old, well-established industrial solutions company
• Exposure to international brands and large manufacturing clients
• Stable, growth-oriented work environment as our Ahmedabad operations expand

How to Apply

Send your updated resume to [email protected] with the subject line "Application – Office Assistant, Ahmedabad", or contact +91 72280 17410.

Pay: ₹8,086.00 - ₹23,909.76 per month

Work Location: In person