Office Assistant

Help keep the details behind major events on track

As an Office Assistant, you will have the chance to build your career in a professional, client-facing office while learning how a conference moves from early planning to the event itself. We are looking for someone who communicates with confidence, follows through, and takes pride in making other people’s work easier.

What you will do

• Welcome clients and visitors, and help prepare meeting rooms and materials.
• Respond to routine calls and emails, passing detailed questions to the appropriate colleague.
• Keep calendars, contact details, and shared documents accurate as plans change.
• Help prepare briefing materials, attendee information, and other documents the team needs for upcoming conferences.
• Track confirmations and outstanding requests, following up so deadlines do not slip.
• Support clear handovers between colleagues working on venues, suppliers, and delegate arrangements.

You will be close to the work, but you will not be expected to negotiate contracts or make event decisions on your own. Your contribution is to make sure information is accurate, people are prepared, and open tasks have not been forgotten.

Who we would like to meet

You are personable and professional, comfortable speaking with clients, and careful with confidential information. You can stay composed when priorities change and are willing to ask a good question rather than make an assumption. Previous conference experience is welcome, but an interest in learning and a record of following through matter more for this role.

If you want to develop your office skills in a business where preparation has a visible result, apply with your resume. We would be interested to hear about a time you kept people or plans organized.

Pay: $23.00 - $27.00 per hour

Benefits:

• 401(k) matching
• Health insurance
• Paid time off
• Professional development assistance

Work Location: In person