Office Assistant

Hiring for two positions. To start immediately.

We are a family-owned professional painting contractor (licensed, insured and bonded) serving Los Angeles and surrounding areas. Our mission is to deliver quality interior and exterior painting to residential, commercial, and HOA properties.

JRP is looking to fulfill a full-time Office Assistant position. We will treat you like family and you will work in a professional environment. You will be treated with respect and be paid on time. We do not like to micromanage! We offer room for growth and a bonus structure.

Location: Los Angeles, CA 90033

Shift/Work Hours: 8 hours, full-time, Monday to Friday 8:30/9:00am to 5:30/6:00pm (30 minute lunch)

Responsibilities:

• Punctuality: Consistently arrives at work on time, adheres to scheduled shift hours, and follows planned break schedules.
• Follow-Through: Demonstrates strong follow-through on all assigned duties, commitments, and action items, meeting established deadlines consistently.
• Phones/Scheduling: Answer incoming calls and scheduling estimates appointments. Maintain our estimators' calendar.
• Employee Time Clock: On a daily basis, ensure that all painters are clocking in/out correctly. Call painters when required.
• Accounts Receivable: Send invoices and follow up with customers via various means to obtain estimated payment dates.
• Accounts Payable: Review incoming invoices and issue payments accordingly
• Publish Schedule: Plan an publish the schedule of the painters based on projects' needs and staff availability.
• Periodic Operations & Special Projects: Manages scheduled, recurring administrative and operational projects (e.g., monthly reporting, multi-year supply replenishments) and takes on new, task-specific assignments as business needs evolve.
• Ad-Hoc Project Execution: Balances daily primary responsibilities with special projects and special administrative assignments, taking full ownership of tasks from planning through final execution.
• General Office Support: Assist with other areas of office as needed with clerical and general admin support, organize and maintain a good filing system, sort all incoming mail, among other duties.

Skills

• Proficiency in Excel - formulas, relative/absolute references, styles, pivot tables, Vlookup.
• Proficiency in Word - headers and footers, letter styles including block format, custom spacing, etc.
• Proficiency in Outlook - creating rules, autoreply, searching by sender, attachment, subject, etc.
• Excellent time management skills and the ability to prioritize work, ensuring every item gets processed and kept track of.
• Attention to detail and problem-solving skills
• Excellent written and verbal communication skills
• Strong organizational skills with the ability to multi-task
• Self-motivated, self-confident and work well under pressure.
• Have a professional demeanor
• Possess the ability to handle matters with discretion and maintain confidentiality
• Punctual and Reliable
• Bilingual (Required) – English and Spanish

Job Type: Full-time

Pay: $19.50 - $25.00 per hour

Experience:

• Office: 2 years (Required)

Language:

• Spanish (Required)

Work Location: In person