Office Assistant

Overview
We are seeking a highly organized and proactive Personal Office Assistant to support executive management with a variety of administrative, clerical, and project coordination tasks. This role requires excellent communication skills, strong attention to detail, and proficiency with office management tools. The ideal candidate will be adept at handling multiple responsibilities efficiently while maintaining professionalism and confidentiality. This position offers an opportunity to contribute to a dynamic team in a fast-paced environment, providing essential support to ensure smooth daily operations.

Responsibilities

• Manage and coordinate calendars using Microsoft Outlook Calendar and Google Workspace to schedule appointments, meetings, and events.
• Provide executive administrative support including email correspondence, document proofreading, transcription, and data entry.
• Assist with event planning and organization for company functions or client meetings.
• Handle phone etiquette on multi-line phone systems, screen calls, and direct inquiries appropriately.
• Maintain filing systems, manage office supplies inventory, and oversee front desk duties to ensure efficient office operations.
• Utilize QuickBooks for basic bookkeeping tasks such as invoicing, expense tracking, and financial record keeping.
• Support project coordination efforts by tracking deadlines, preparing reports, and facilitating communication between teams.
• Perform clerical tasks including filing, photocopying, scanning documents, and managing office documentation via DocuSign or similar platforms.
• Provide customer service support by addressing inquiries professionally and courteously.
• Assist with personal errands or scheduling as needed for executives to optimize their productivity.

Qualifications

• Proven experience in office management or administrative roles; prior personal assistant experience is preferred.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), Microsoft Outlook Calendar, Google Workspace applications, and familiarity with DocuSign.
• Strong organizational skills with the ability to multitask efficiently in a fast-paced environment.
• Excellent typing speed and accuracy; experience with transcription is a plus.
• Knowledge of bookkeeping software such as QuickBooks and basic accounting principles.
• Exceptional communication skills including phone etiquette and professional correspondence.
• Demonstrated ability to handle confidential information discreetly.
• Experience with event planning, project coordination, data entry, filing systems, and front desk operations is desirable.
• High school diploma or equivalent required; additional education or certifications in office administration or related fields are advantageous. This role is ideal for a motivated individual seeking a versatile position that combines administrative expertise with personal assistance duties in a professional setting.

Pay: $18.00 - $20.00 per hour

Benefits:

• Dental insurance
• Health insurance
• Paid time off

Work Location: In person