Office Assistant

Job Overview

We are seeking an energetic and detail-oriented Office Assistant to join our dynamic team! In this vital role, you will be the first point of contact for visitors and clients, ensuring smooth daily operations within our office environment. Your proactive approach and excellent organizational skills will help maintain an efficient workspace, support administrative functions, and enhance overall productivity. This paid position offers a fantastic opportunity to develop your office management skills while contributing to a positive and professional atmosphere.

Responsibilities:

• Answer and direct phone calls and emails
• Assist with scheduling and coordinating jobs
• Prepare and organize invoices, estimates, work orders, and other documents
• Enter and maintain customer and job information
• Communicate with technicians, customers, property managers, and vendors
• Maintain organized office files and records
• Assist with general administrative and office duties
• Provide support to management and field staff
• Assist with warehouse organization and materials as needed
• Safely operate a forklift to load, unload, and move materials

Qualifications:

• Previous office or administrative experience preferred
• Forklift experience is preferred
• Strong organizational and communication skills
• Professional and dependable attitude
• Ability to multitask and prioritize responsibilities
• Basic computer skills
• Attention to detail and accuracy
• Ability to work independently and as part of a team
• Bilingual English/Spanish is a plus

Join us as an Office Assistant where your enthusiasm, organizational prowess, and commitment to excellent service will make a meaningful impact every day!

Pay: $18.00 - $23.00 per hour

Work Location: In person