Office Assistant

Office Assistant

Location: [Oakville, ON] | Type: Full-time | Salary: Competitive

About the Role

We're seeking a detail-oriented Office Assistant to support our team with administrative tasks and ensure smooth daily operations.

About the Role

We are seeking a detail-oriented and organized Office Assistant to support our mortgage office with administrative tasks and ensure smooth day-to-day operations in a fast-paced, client-focused environment.

Key Responsibilities

• Perform data entry, filing, and maintain accurate records
• Greet clients and manage incoming phone calls and emails professionally
• Schedule appointments and manage calendars
• Assist with mortgage documentation and file organization
• Proofread documents and provide general administrative support to the team

Requirements

• Strong organizational and communication skills
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
• Excellent phone etiquette and multitasking abilities
• High attention to detail and ability to handle confidential information
• Ability to work efficiently in a fast-paced, deadline-driven environment

Preferred Qualifications

• Previous office experience (mortgage, banking, or financial services preferred)
• Familiarity with mortgage processes, lender documentation, or underwriting support is an asset
• Experience with CRM or mortgage software (e.g., Filogix) is a plus
• Knowledge of Canadian lending practices is an advantage
• Mortgage Agent license (or willingness to obtain) is an asset
• Hindi or Urdu language skills are an asset

What We Offer

• Competitive compensation
• Training and career growth opportunities, including support toward mortgage licensing
• Supportive and professional team environment

Apply Now

Send your resume to [email protected] or apply online.

Job Type: Full-time

Pay: $18.00-$30.00 per hour

Benefits:

• On-site parking
• Paid time off

Education:

• Secondary School (preferred)

Experience:

• Front desk: 1 year (preferred)
• Administrative : 1 year (preferred)

Work Location: In person