Office Assistant

Office Assistant

Our Phoenix content and media team is looking for an Office Assistant to keep schedules, documents, project information, and everyday office requests organized.

This is a full-time, permanent position based on-site in Phoenix. The schedule is Monday through Friday, from 9:00 a.m. to 5:30 p.m., with pay ranging from $21.25 to $25.25 per hour.

Where you will help

• Update calendars and arrange internal meetings.
• Prepare agendas, documents, and meeting notes.
• Complete data entry and maintain digital records.
• Organize shared files and project folders.
• Monitor general emails and direct requests.
• Update spreadsheets and office trackers.
• Maintain contact lists and supplier information.
• Order stationery and general office supplies.
• Prepare rooms for internal and client meetings.
• Support managers with routine administrative tasks.
• Track document approvals and outstanding actions.
• Help different departments share important updates.

The Office Assistant will work with content strategists, writers, editors, communications colleagues, project teams, and managers. This is an administrative role, so applicants do not need a background in marketing, media, or content creation.

The approach that works well here

• Keep accurate notes and records.
• Follow tasks through to completion.
• Communicate clearly with different departments.
• Ask questions when instructions are unclear.
• Use email, calendars, documents, and spreadsheets confidently.
• Adjust when priorities or meeting times change.
• Handle internal information responsibly.
• Maintain dependable weekday attendance.

Previous office or administrative experience is welcome, but it is not essential. A college degree is not required. Paid onboarding will cover the company’s filing system, calendars, document standards, project folders, and everyday office procedures.

The position provides practical experience in administrative support, project coordination, data entry, document preparation, scheduling, and wider business operations.

Apply for the Office Assistant position with your current resume. A cover letter is not required.

Pay: $21.25 - $25.25 per hour

Benefits:

• 401(k)
• Flexible schedule
• Health insurance
• Paid time off
• Professional development assistance
• Tuition reimbursement

Work Location: In person