Office Assistant

Crowell & Moring LLP is an international law firm with offices in the United States, Europe, MENA, and Asia that represents clients in litigation and arbitration, regulatory and policy, intellectual property, and transactional and corporate matters. The firm is internationally recognized for representing Fortune 500 companies in high-stakes litigation and government-facing matters, as well as its ongoing commitment to pro bono service and diversity, equity, and inclusion. At Crowell & Moring, exceptional client service begins with exceptional people. We are committed to delivering responsive, high-quality, and professional service to our clients and to one another, while continuously elevating standards of excellence across every aspect of our work.

Job Summary

The Office Assistant supports the office by providing administrative and operational support to ensure smooth day-to-day office functions. This role requires strong organizational skills, attention to detail, and the ability to work both independently and collaboratively.

Job Responsibilities

• Support daily office operations including reception, hospitality, and facilities upkeep.
• Maintain a clean, organized, and welcoming office environment (meeting rooms, kitchen, common areas).
• Process expense reimbursements.
• Assist with tracking budgets and expenditures.
• Serve as a point of contact for building-related matters (maintenance, parking, access, event space).
• Coordinate mail handling, office supply ordering, business cards, name plates, and directory updates.
• Schedule meetings, prepare materials, and coordinate travel arrangements.
• Provide backup for administrative support and serve as office operations lead when needed.
• Support internal events and special projects, including office renovations.
• Maintain office-specific databases and perform routine data entry.

Knowledge, Skills and Abilities

• Strong verbal and written communication skills.
• Proficiency in Microsoft Word, Excel, and PowerPoint.
• Excellent organizational skills with attention to detail and ability to multitask.
• Ability to handle confidential information with discretion.
• Able to lift and carry up to 20 lbs. safely.
• Flexible working overtime when needed.

Education

A high school diploma or GED is required. A bachelor's degree is preferred.

Experience

Requires a minimum of three (3) years of relevant administrative experience.