Office Assistant

Job Summary

We are seeking a dynamic and organized Office Assistant to join our team! In this vital role, you will assist with our daily operations, ensuring that administrative tasks run smoothly and efficiently. Your energy, attention to detail, and proactive approach will help create a welcoming environment for clients and support our team’s success. This paid position offers an exciting opportunity to develop your skills in office management, customer service, and clerical support while contributing to a vibrant workplace.

Duties

• Manage front desk responsibilities, including greeting visitors and directing phone calls with professionalism and courtesy.
• Perform data entry tasks accurately using Microsoft Office, Google Workspace, and QuickBooks to maintain up-to-date records.
• Handle filing systems—both digital and paper—to ensure all documents are organized, accessible, and properly stored.
• Provide excellent customer service by addressing inquiries promptly and supporting clients or patients with their needs.
• Assist with administrative tasks such as proofreading documents, supporting sales team.
• Support bookkeeping activities by recording financial transactions and maintaining accurate records in QuickBooks.
• Maintain office supplies inventory and coordinate with vendors for procurement when necessary.

Experience

• Previous office experience demonstrating strong organizational skills and multitasking ability.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace (Gmail, Docs, Sheets).
• Experience with data entry, clerical duties, and customer service in a fast-paced environment.
• Familiarity with multi-line phone systems and phone etiquette to handle incoming calls professionally.
• Basic bookkeeping skills using QuickBooks or similar software are preferred.
• Strong typing skills along with attention to detail for proofreading documents accurately.
• Ability to adapt quickly to new software tools and office procedures while maintaining high-quality work standards.

Join us as an Office Assistant to be an essential part of our team! Your enthusiasm for organization combined with your excellent communication skills will help foster a positive environment where everyone can thrive. This role offers the chance to grow your career while making a meaningful impact every day!

Pay: $17.60-$20.00 per hour

Expected hours: 40.0 per week

Benefits:

• Casual dress
• Dental care
• Extended health care
• Life insurance
• On-site parking
• Paid time off
• Vision care

Education:

• DCS / DEC (required)

Experience:

• Accounting: 1 year (required)

Work Location: In person