Office Assistant

Overview
We are seeking a reliable and organized Office Assistant to support daily office operations. This role is vital in maintaining efficient workflow, providing excellent customer service, and ensuring smooth administrative processes. The ideal candidate will possess strong computer skills, office management experience, and excellent communication abilities. Bilingual proficiency is a plus to assist diverse clients and team members. This position offers an opportunity to work in a professional environment where attention to detail and organizational skills are highly valued.

Duties

• Manage front desk responsibilities, including greeting visitors and handling multi-line phone systems with professionalism and courtesy
• Perform data entry, filing, and document proofreading to ensure accuracy and organization
• Utilize Microsoft Office Suite, ABEC Elevator CRM platform for administrative tasks such as scheduling, invoicing, and record keeping
• Assist with calendar management and appointment setting for staff or clients
• Provide customer support via phone, email, or in person, demonstrating excellent phone etiquette and customer service skills
• Support office management tasks such as inventory tracking, supply ordering, and general clerical duties
• Support bookkeeping activities as needed, including basic bookkeeping tasks
• Answering and directing incoming phone calls in a professional manner
• Entering work orders and service requests accurately
• Creating and maintaining maintenance contracts
• Assisting team members with administrative and clerical tasks as needed
• Organizing files, documents, and office records
• Supporting daily office operations and special projects

Requirements

• Proven office experience with strong organizational skills and attention to detail
• Proficiency in Microsoft Office (Word, Excel, Outlook), and data entry software
• Experience with Outlook, Google, Windows Operating Systems is required
• Excellent communication skills with professional phone etiquette; bilingual abilities are a plus
• Strong computer literacy with the ability to adapt to various office management tools
• Prior clerical or administrative experience in a professional setting is desirable
• Ability to multitask efficiently while managing time effectively
• Experience in customer facing service roles
• Knowledge of filing systems, proofreading documents, and general office procedures

This position provides an engaging work environment where organizational excellence and customer support are at the forefront. The successful candidate will play a key role in ensuring the smooth operation of our office.

Job Type: Full-time

Pay: $17.00 - $20.00 per hour

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Application Question(s):

• This position is in our office. This position does not allow for remote work. Will you be able to be present for such work?
• Do you have reliable self transportation to arrive and depart on time for work daily?
• This position requires a sit down at desk start time of 8:00am with a punch out time of no earlier than 4:30pm allowing the phones to roll to afterhours.
• This is a fast paced position. Are you willing to learn? Are you able to multi-task?
• This position requires all to pass a background test, drug test, credit check and MVR. ABEC Elevator does not employ or contract with anyone who would not be able to pass the above items. Will you be able to pass all with the requirement of a free and clear return of results?

Language:

• English (Required)

Ability to Commute:

• Kennesaw, GA 30144 (Required)

Work Location: In person