Office Assistant

Hiring Timeline

This position is anticipated to start in January 2027. An earlier start date may be negotiated at the time of job offer.

About the Role
We’re looking for a dependable, organized, and friendly Office Assistant to help keep our office running smoothly. This is a full-time, Monday through Friday position. The role is a mix of answering phones, greeting visitors, handling day-to-day administrative tasks, and supporting our team wherever needed. If you enjoy being the go-to person, staying on top of details, and keeping things organized, this could be a great fit for you.

What You’ll Do
No two days will look exactly the same, but some of the key responsibilities you can expect:

• Answer and route phone calls with professionalism and courtesy.
• Welcome visitors, clients, and vendors, making sure they feel comfortable and assisted.
• Process incoming and outgoing mail, shipping, and receiving.
• Monitor parts and supplies and create order requisites for review.
• Promptly sort and file so information is easy to find.
• Assist with meetings and ordering meals.
• Enter data, update records, and help with light reporting as needed.
• Provide general administrative support to staff and management.
• Jump in on special projects and other tasks as they come up—flexibility is key!
• Provide assistance to Office Manager with quotes, order status, and customer support.

What We’re Looking For

• Previous office, clerical, or customer service experience is helpful, but not required—we’re happy to train the right person.
• Ability to be flexible with daily work activities and how they’re completed.
• Comfortable with a small company in a light industrial working environment.
• Experience with computer programs like Word, Excel, and Outlook (or similar).
• Experience with QuickBooks or other accounting or inventory software a plus.
• Strong communication skills—you’ll be the first point of contact for many people, so professionalism and friendliness matter.
• Highly organized and able to manage multiple priorities without losing track of details.
• A team player with a positive attitude who’s willing to pitch in wherever needed.

Compensation & Benefits

• Base pay starting at $25.00 per hour (with potential for increases based on performance and experience).
• Full-time schedule: Monday through Friday, 7:30am-4:00pm.
• Employer-paid health, dental, and vision insurance options.
• Paid time off (vacation, sick leave, holidays).
• Unique employer-paid perks.
• Retirement plan with 5% employer contribution (after eligibility period).
• Opportunities for growth and professional development.
• Friendly, team-oriented workplace where your contributions are valued.

Why You’ll Love Working Here

• Supportive team environment where your work really matters.
• Opportunities to learn new skills and take on more responsibilities over time.
• A role that keeps you busy and engaged—every day is a little different.
• Stable weekday schedule and a work-focused but friendly vibe.

Pay: $25.00 - $27.00 per hour

Expected hours: 40.0 per week

Benefits:

• Dental insurance
• Health insurance
• Paid time off
• Retirement plan
• Vision insurance

Work Location: In person