Office Assistant

Job Summary

We are seeking a proactive and organized Office Assistant to join our dynamic team! In this vital role, you will serve as the backbone of our administrative operations, ensuring smooth daily workflows and exceptional support to staff and clients alike. Your energetic approach and attention to detail will help foster an efficient, welcoming environment where tasks are completed with precision and enthusiasm. This paid position offers an exciting opportunity to develop your administrative skills while contributing to a thriving workplace.

Duties

• Manage front desk responsibilities, including greeting visitors, answering multi-line phone systems, and providing excellent customer service with professional phone etiquette.
• Perform data entry tasks accurately using Microsoft Office applications, Google Workspace, and QuickBooks for bookkeeping and record-keeping purposes.
• Maintain organized filing systems—both physical and digital—ensuring easy retrieval of documents and records.
• Support clerical functions such as proofreading correspondence, preparing reports, and handling incoming and outgoing mail.
• Assist with appointment scheduling, calendar management, and coordinating meetings or events.
• Provide customer support by addressing inquiries promptly and professionally, ensuring positive interactions at all times.
• Support medical or dental office operations by managing patient records, verifying insurance information, and assisting with billing processes when applicable.

Qualifications

• Proven office experience with strong organizational skills and attention to detail.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook), Google Workspace, and basic computer skills.
• Experience with QuickBooks or similar bookkeeping software is highly desirable.
• Excellent data entry skills with high accuracy; typing speed preferred.
• Previous clerical experience in a healthcare or dental office setting is a plus, including familiarity with front desk procedures and multi-line phone systems.
• Strong customer service skills coupled with professional phone etiquette.
• Ability to manage multiple tasks efficiently while maintaining a positive attitude.
• Knowledge of filing systems, proofreading techniques, and general administrative procedures.

Join us as an Office Assistant to be a key contributor in creating an organized, welcoming environment where your skills shine! We value energetic professionals eager to support our team’s success through excellent administrative service.

About Us

Ontario Health Clinics - Brantford is a health services company founded on the principle that there is a better way to deliver health care, using the existing resources of the provincial health care system. We have a proven track record of delivering high quality comprehensive healthcare to high volumes of patients using a service delivery model that is patient centred, multidisciplinary, technologically advanced, and economically sustainable.

Pay: $24.00-$28.00 per hour

Work Location: In person