Office Assistant

Office staff play a critical role in keeping an organization running smoothly, efficiently, and professionally. While specific duties vary depending on the industry and company size, core administrative responsibilities generally fall into six key operational areas:

1. Daily Administrative & Desk Operations

• Answering & Routing Communications: Managing incoming phone calls, responding to general emails, and directing messages to the appropriate team members.
• Greeting Visitors: Welcoming clients, guests, and interviewees at reception and ensuring a professional first impression.
• Mail & Package Handling: Sorting and distributing physical mail, managing outgoing shipments, and signing for deliveries.

2. Records Management & Documentation

• Filing & Organization: Maintaining physical filing systems and digital folder structures (Google Drive, OneDrive, or local servers).
• Data Entry: Inputting records, client info, logs, or transactions into spreadsheets, databases, or ERP systems with high accuracy.
• Document Preparation: Drafting basic correspondence, formatting memos, preparing meeting minutes, and updating templates.

3. Facilities & Inventory Management

• Office Supplies Stocking: Monitoring office inventory (stationery, paper, printer toner, kitchen supplies) and placing reorders when stock is low.
• Equipment Maintenance: Coordinating with IT or vendors for repair and upkeep of office equipment (printers, copiers, phone systems, AV gear).
• Space Upkeep: Ensuring common areas (conference rooms, reception, breakrooms) remain tidy, organized, and stocked.

4. Scheduling & Event Coordination

• Calendar Management: Booking appointment slots, scheduling internal/external meetings, and avoiding scheduling conflicts.
• Meeting Preparation: Reserving conference rooms, setting up presentation equipment, and arranging catering or light refreshments.
• Travel Logistics: Booking flights, accommodation, local transport, and compiling itineraries for traveling staff or executives.

5. Basic Financial & HR Support

• Expense & Invoice Processing: Collecting receipts, tracking petty cash, filing expense reports, and routing invoices to accounting.
• Onboarding Logistics: Assisting HR with preparing welcome kits, desk setups, ID badges, and initial paperwork for new hires.
• Payroll Support: Collecting timesheets, attendance logs, or leave applications to pass along to payroll specialists.

Pay: ₹8,000.00 - ₹12,000.00 per month

Work Location: In person