Office Assistant

Clerical Assistant

Job Summary

We are looking for a reliable and organized Clerical Assistant to provide administrative and day-to-day office support. The role involves clerical work, office coordination, visitor and courier management, inventory monitoring, basic facility support, and assisting senior executives as required.

Key Responsibilities

• Provide general administrative and clerical support to office staff and senior executives.
• Handle filing, photocopying, scanning, data entry, documentation, and maintenance of office records.
• Answer and direct phone calls professionally, greet and assist visitors, and provide hospitality to guests.
• Manage incoming and outgoing couriers, registered mail, documents, and packages and ensure timely delivery as instructed.
• Prepare and distribute correspondence, memos, reports, and other office documents.
• Assist with scheduling appointments, meetings, and office events.
• Maintain office databases, records, stationery, and other essential supplies.
• Monitor stock and usage of stationery such as printer paper, pens, staplers, calculators, and other office items, and place orders when required.
• Monitor tea, coffee, housekeeping, and cleaning supplies across office/site locations and maintain adequate stock.
• Coordinate with housekeeping/maintenance to ensure cleanliness of the owner's cabin, conference rooms, reception area, office, and relevant building premises.
• Monitor monthly utility bills, including MSEB, MTNL, internet, and Jio dongle, and coordinate for timely payments.
• Coordinate and resolve internet/connectivity issues promptly to minimize disruption to office operations.
• Ensure office and building security cameras are functioning properly and report issues for necessary action.
• Assist with banking-related work, when required.
• Follow company policies and procedures and maintain confidentiality and professionalism while handling sensitive information.
• Perform other administrative duties as assigned by senior executives or management.

Required Skills & Competencies

• Good verbal and written communication skills.
• Fluency in speaking and writing Hindi and Marathi.
• Basic knowledge of English.
• Good organizational and time-management skills.
• Attention to detail and accuracy in documentation and record-keeping.
• Basic proficiency in MS Office – Word, Excel, and Outlook.
• Ability to multitask, prioritize work, and meet deadlines.
• Basic knowledge of office equipment such as printers, scanners, photocopiers, etc.
• Professional attitude, discretion, and ability to handle confidential information.
• Positive attitude, willingness to learn, and ability to work effectively as part of a team.

Qualification & Experience

• Minimum High School / 10th or equivalent qualification.
• 2–3 years of experience in a clerical, office administration, or similar role is preferred.
• Candidates with relevant experience and the right skill set may also be considered.

Compensation

Annual CTC: ₹1.80 Lakh – ₹2.16 Lakh, depending on experience, skills, and suitability for the role.

Note

The responsibilities listed above are indicative and may vary depending on the specific requirements and operational needs of the office. Additional training or support may be provided as required.

Pay: ₹15,000.00 - ₹18,000.00 per month

Work Location: In person