Office Assistant

Job Overview

We are seeking a dynamic and organized Office Assistant to join our team! In this vital role, you will be lart of the the backbone of our daily operations, ensuring the office runs smoothly and efficiently. Your energetic approach and attention to detail will support various administrative functions, enhance communication, and create a welcoming environment for clients and staff alike. This paid position offers an exciting opportunity to develop your skills in office management while contributing to a positive workplace atmosphere.

Duties

• Manage front desk responsibilities including greeting visitors, answering multi-line phone systems, and providing exceptional customer service.
• Handle data entry tasks with accuracy using productivity software such as Microsoft Office, spreadsheets, and Word processing tools.
• Maintain organized filing systems, both electronic and physical, ensuring easy retrieval of documents.
• Assist with calendar management and scheduling appointments for staff and clients using calendar tools.
• Support office management activities by coordinating classroom schedules, classroom support, and overseeing general administrative tasks.
• Provide clerical support including proofreading documents, preparing reports, and handling correspondence.
• Offer customer support by addressing inquiries promptly and professionally, ensuring positive client communication at all times.

Skills

• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) along with strong computer literacy and technical proficiency.
• Experience with ProCare software
• Excellent organizational skills with the ability to multitask efficiently in a fast-paced environment.
• Strong phone communication skills with proper phone etiquette and experience operating multi-line phone systems.
• Support the Director in her role.
• Exceptional customer service skills with a friendly demeanor and professional attitude.
• Proven ability to prioritize tasks, manage time effectively, and maintain high productivity tasks.

Join us as an Office Assistant to be a key contributor in creating an organized, welcoming workspace where efficiency meets excellence!

Pay: $15.00 - $16.00 per hour

Work Location: In person