Office Assistant

Large View Plumbing & Heating

We are looking for a reliable, organized, and professional Office Assistant to join our team. The ideal candidate will help support our daily office operations and coordinate with our field team, vendors, and clients.

Responsibilities:

• Answer phone calls and emails and communicate professionally with clients, contractors, and vendors.
• Assist with preparing estimates, invoices, purchase orders, and other documents.
• Organize project files, contracts, permits, and construction documents.
• Help coordinate job schedules, appointments, and material deliveries.
• Follow up with suppliers and vendors regarding material orders and availability.
• Track job expenses, receipts, and project documentation.
• Assist with employee timesheets and maintain accurate records.
• Support project managers and field employees with administrative tasks.
• Maintain organized digital and paper files.
• Provide general administrative support to ensure smooth daily operations.

Requirements:

• Fluent in English, both written and spoken.
• Bilingual (English and Portuguese) is a plus.
• Must be authorized to work in the United States.
• Strong communication and organizational skills.
• Proficiency in Microsoft Office, email, and basic computer applications.
• Ability to multitask, prioritize tasks, and meet deadlines.
• Professional, dependable, and detail-oriented.
• Previous office or administrative experience is a plus.
• Experience in construction, plumbing, or a related industry is preferred but not required.

We look forward to hearing from you!

Pay: From $18.00 per hour

Expected hours: 40.0 per week

Benefits:

• 401(k)
• Dental insurance
• Vision insurance

Work Location: In person