Office Assistant

Job Summary

We are seeking a dynamic and organized Office Assistant to join our team! In this vital role, you will be the friendly face and efficient coordinator that keeps our office running smoothly. Your proactive approach and excellent communication skills will ensure seamless daily operations, support team members, and provide exceptional service to clients and visitors alike. This paid position offers a fantastic opportunity to develop your administrative expertise while contributing to a vibrant, fast-paced environment.

Duties

• Manage front desk responsibilities, greeting visitors and directing phone calls with professionalism and courtesy using multi-line phone systems
• Perform data entry tasks accurately utilizing spreadsheets, word processing, and productivity software such as Microsoft Office
• Handle incoming correspondence, emails, and client inquiries with promptness and clarity
• Maintain organized office files, records, and supplies to support efficient workflow and office management
• Assist with scheduling appointments, meetings, and calendar management for team members
• Support bookkeeping activities by utilizing QuickBooks for invoicing, expense tracking, and financial record keeping
• Provide general clerical support including proofreading documents, preparing reports, and managing office equipment

Skills

• Strong computer literacy with proficiency in Microsoft Office Suite (Word, Excel, Outlook) and familiarity with productivity software
• Experience with QuickBooks or similar accounting software for financial tasks
• Excellent organizational skills with the ability to prioritize tasks effectively in a busy environment
• Exceptional verbal and written communication skills; bilingual abilities are a plus for client interaction
• Demonstrated experience in office management, data entry, and clerical roles with attention to detail
• Knowledge of multi-line phone systems and professional phone etiquette
• Ability to handle customer service inquiries efficiently while maintaining a positive attitude
• Strong time management skills to juggle multiple responsibilities seamlessly
• Personal assistant experience or administrative experience is highly desirable

Join us as an Office Assistant where your enthusiasm, technical proficiency, and organizational talents will make a meaningful impact every day. We value proactive individuals who thrive on providing outstanding support in a collaborative setting!

Pay: $26.10 - $31.43 per hour

Benefits:

• 401(k)
• Dental insurance
• Employee assistance program
• Flexible schedule
• Parental leave
• Retirement plan
• Tuition reimbursement

Work Location: In person