Office Assistant

Office Assistant | Central London

Working Schedule: Full-time (37.5 hours per week, Monday – Friday)

Salary: £14 – £16 per hour

What Makes You Right for This Role

If you are the person who naturally keeps things orderly, remembers the details everyone else forgets, and finds genuine satisfaction in making someone else's workday run smoothly, you will fit right into our London office.

We run a busy professional services firm near Farringdon, where clear administration, punctual coordination, and a well-maintained office space keep our core operations running on time. We are bringing on an Office Assistant to join our administrative team and help manage the day-to-day running of our workplace.

What You Will Be Doing

• Front-of-House Support: Welcoming clients and visitors, offering refreshments, and directing them to meeting rooms.
• Post & Deliveries: Managing daily incoming mail, logging incoming parcels, and arranging outgoing couriers or franked mail.
• Meeting Room Coordination: Booking meeting spaces, setting up AV equipment for presentations, and ordering lunch catering for team workshops.
• Supplies & Inventory: Monitoring stock levels of office stationery, kitchen supplies, and printing consumables, reordering before items run low.
• Document Handling: Scanning, filing, and archiving digital records, as well as printing, binding, and preparing client meeting packs.
• Facilities Management: Working alongside building maintenance teams to log routine office repairs, health and safety checks, and desk allocations.
• General Administrative Support: Assisting team leads with basic data entry, expense receipt logging, and updating client contact records on our database.

Candidate Profile

Previous office experience is a plus, but not essential as full training is provided.

We place far greater value on personal organisation, dependability, and a willing attitude than years on a resume. This position is well-suited to individuals coming from retail, hospitality, customer service, or university backgrounds looking to build a structured career in office administration.

• Organisational Instincts: Methodical habits with a natural eye for keeping physical and digital workspaces neat and logical.
• Clear Communication: Professional, polite manner both over the telephone and when writing emails to suppliers or clients.
• IT Familiarity: Comfortable using standard office software (Word, Excel, Outlook) and willing to learn new administrative databases.
• Reliability: Strong punctuality, a calm demeanour under tight deadlines, and discretion when handling confidential files.

Practical On-the-Job Learning

You will work closely with our Office Manager, who will walk you through our internal operating procedures step by step:

• System Induction: Hands-on instruction in our document management systems, meeting room software, and postal logging workflows.
• Weekly Mentoring: Regular 1-on-1 catch-ups to talk through your workload, review completed tasks, and answer any questions.
• Skill Progression: Gradual opportunity to manage vendor contracts, assist with internal event logistics, or support executive assistants as your confidence grows.

Rewards & Workplace Package

• Hours: 37.5 hours per week (standard office hours, 8:30 am – 5:00 pm, Monday – Friday)
• Perks: Full practical training, structured progression reviews, company pension scheme, regular team social events, and recognition for thorough, reliable work.

Ready to Apply?

To apply, please submit your CV along with a short statement confirming your current availability. Applications are reviewed on a rolling basis.

Pay: £14.00-£16.00 per hour

Benefits:

• Company pension
• Free parking
• Life insurance
• On-site parking

Work Location: In person