Office Assistant

1. Job Purpose

To provide day-to-day administrative and clerical support, maintain office records, coordinate internal communication, and ensure the smooth functioning of routine office activities.

2. Key Responsibilities

A. Administrative Support

• Maintain and organize office files, documents, registers, and records.
• Handle photocopying, scanning, printing, filing, and documentation.
• Receive and distribute incoming mail, courier packages, and other documents.
• Assist in preparing letters, reports, quotations, and other office documents.

B. Data Entry and Computer Work

• Enter and update data in Excel, Word, and company software.
• Maintain records of customers, suppliers, purchase orders, invoices, and other business documents as assigned.
• Prepare basic Excel reports and maintain accurate digital records.
• Ensure the accuracy and confidentiality of office information.

C. Communication and Coordination

• Answer incoming telephone calls and direct them to the appropriate person.
• Coordinate with customers, suppliers, employees, and courier services.
• Assist in scheduling meetings and communicating appointments.
• Follow up with concerned departments for pending documents and routine administrative tasks.

D. Office Management

• Monitor office stationery and other administrative supplies.
• Maintain cleanliness and proper arrangement of files and office materials.
• Support the administration team in daily office activities.
• Assist with bank, courier, document submission, and other official errands when required.

E. Additional Responsibilities

• Perform other administrative duties assigned by the reporting manager.
• Follow company policies, office procedures, and workplace discipline.
• Report any discrepancies, missing documents, or administrative issues promptly.

3. Required Qualifications and Skills

• Minimum 12th pass; graduation preferred.
• Basic computer knowledge, including MS Word, Excel, and email.
• Good typing and data-entry skills.
• Very Good English Speaking, reading and writing skills.
• Good organizational skills and attention to detail.
• Ability to communicate politely and work as part of a team.
• Punctual, responsible, and willing to learn.

4. Experience

• Freshers may apply.
• Previous experience in office administration or data entry will be an advantage.

5. Key Performance Indicators (KPIs)

• Accuracy and timeliness of data entry.
• Proper maintenance of files and records.
• Timely completion of assigned tasks.
• Effective communication and coordination.
• Compliance with office procedures and confidentiality requirements.

6. Working Conditions

• Full-time, office-based position.
• Working hours and weekly holidays as per company policy.

Pay: ₹15,000.00 - ₹22,000.00 per month

Language:

• English (Required)

Work Location: In person