Office Assistant

Job Summary

We are seeking an energetic and detail-oriented Office Assistant to join our dynamic team! In this vital role, you will be the backbone of our daily operations, ensuring the office runs smoothly and efficiently. Your proactive approach and excellent organizational skills will support various administrative functions, from managing communications to maintaining records. This paid position offers a fantastic opportunity to develop your office management skills while contributing to a vibrant workplace environment. If you thrive in a fast-paced setting and enjoy helping others, this is the perfect role for you!

Responsibilities

• Manage multi-line phone systems, answer inquiries, and direct calls with professionalism and courtesy
• Perform data entry tasks accurately using productivity software such as Microsoft Office, spreadsheets, and Word processing tools
• Handle front desk duties including greeting visitors, managing appointments, and maintaining a welcoming environment
• Organize and maintain filing systems, both electronic and paper-based, ensuring easy retrieval of documents
• Support office management activities such as calendar management, scheduling meetings, and coordinating events
• Assist with client communication and customer support to ensure positive interactions and timely responses
• Maintain office supplies inventory and place orders as needed to ensure smooth daily operations

Qualifications

• Proven clerical experience or office experience demonstrating strong organizational skills
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and familiarity with productivity software
• Excellent computer literacy and technical proficiency in data entry and document management
• Strong phone communication skills with knowledge of phone etiquette and multi-line phone systems
• Bilingual abilities are a plus to support diverse client interactions
• Demonstrated ability to manage time effectively and prioritize tasks efficiently
• Personal assistant or administrative experience is desirable but not required; training will be provided on specific office procedures

Join us in creating an organized, welcoming environment where every task contributes to our collective success!

Pay: $25.21 - $30.36 per hour

Benefits:

• 401(k)
• Dental insurance
• Employee assistance program
• Flexible schedule
• Health insurance
• Parental leave
• Retirement plan
• Tuition reimbursement
• Vision insurance

Work Location: In person