Office Assistant

Overview

We are seeking a dynamic and highly organized Office Assistant to join our team! This energetic role is vital in ensuring the smooth operation of our office environment. As an Office Assistant, you will be the first point of contact for callers, manage administrative tasks efficiently, and support various office functions with enthusiasm and professionalism. Your proactive approach will help foster a welcoming atmosphere and streamline daily operations, contributing to our company’s success.

Responsibilities

• Greet clients warmly over the phone, providing excellent customer service
• Perform data entry and maintain organized filing systems to ensure easy retrieval of documents
• Utilize productivity software such as Microsoft Office (Word, Excel, Outlook) to prepare reports, spreadsheets, and correspondence
• Assist with office management tasks including supply inventory, ordering materials, managing incoming and outgoing phone calls, and scheduling appointments
• Support administrative functions by proofreading documents, managing calendars, and coordinating schedules
• Handle clerical duties such as filing, photocopying, and mailing to keep the office running smoothly
• Submitting company payroll weekly

Skills

• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and familiarity with spreadsheets and data entry
• Strong computer literacy with the ability to quickly adapt to new software or technical tools like QuickBooks or other accounting programs
• Excellent organizational skills with keen attention to detail for proofreading and document accuracy
• Effective phone communication skills with proper phone etiquette across multi-line phone systems
• Previous office experience or administrative background demonstrating strong clerical skills and customer service expertise preferred
• Time management skills to prioritize tasks efficiently

Join us as an Office Assistant and become an essential part of a vibrant team dedicated to excellence! Your enthusiasm, organizational prowess, and technical proficiency will help create a productive workplace where everyone thrives.

Pay: $15.00 - $16.00 per hour

Expected hours: 25.0 – 30.0 per week

Benefits:

• 401(k)
• 401(k) matching
• Paid time off

Work Location: In person