Office Assistant

Job Summary

We are seeking a proactive and detail-oriented Office Assistant to join our dynamic team! In this vital role, you will provide essential administrative support to ensure the smooth operation of our office environment. Your energetic approach and organizational skills will help maintain efficient workflows, assist with clerical tasks, and deliver exceptional customer service. This paid position offers an exciting opportunity to develop your office experience while contributing to a collaborative and professional workplace.

Responsibilities

• Manage front desk duties, including greeting visitors, answering multi-line phone systems, and providing excellent customer support with friendly phone etiquette.
• Perform data entry tasks accurately using Microsoft Office, Google Workspace, and QuickBooks to maintain up-to-date records.
• Organize and file documents systematically, ensuring easy retrieval and compliance with company standards.
• Support bookkeeping activities by assisting with invoicing, billing, and basic financial recordkeeping.
• Assist with medical or dental office procedures as needed, including appointment scheduling, patient check-in, and maintaining confidentiality.
• Proofread correspondence and documents for accuracy, clarity, and professionalism before distribution.
• Provide general administrative support such as photocopying, scanning, proofreading, and managing office supplies to keep the workspace organized and efficient.

Qualifications

• Proven clerical experience in an office setting with strong organizational skills.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace applications.
• Experience with QuickBooks or similar bookkeeping software is preferred.
• Excellent computer skills including data entry, typing speed, and familiarity with multi-line phone systems.
• Prior experience in a customer service role demonstrating strong communication skills and professionalism.
• Knowledge of medical or dental office procedures is a plus; dental or medical office experience highly desirable.
• Ability to handle multiple tasks efficiently while maintaining attention to detail.
• Strong phone etiquette skills coupled with organizational abilities for filing, proofreading, and managing administrative tasks effectively.

Join us as an Office Assistant where your enthusiasm for organization and customer service will make a meaningful impact! We value energetic team players eager to grow their administrative expertise in a vibrant work environment.

About the Clinic

Victoria Square Medical Centre is owned and operated by Dr. Robert J. Love.

Dr. Love has been providing medical services to his patients for over 40 years.

Dr. Love has a long history of providing quality community-based healthcare to his patients.

The team of Doctors in this Clinic treats their patients with the utmost respect, care, and attention.

Our Doctors provide full-service family health care for patients of all ages and gender.

They provide comprehensive and continuing health care, preventative care, and patient education.

We are conveniently located at East 41st Ave and Victoria Drive (near London Drugs).

We are a full-service family practice and we book appointments ahead of time.

Please note, we may have to stop taking appointments if the physicians reached their daily limit.

Please check our Doctors' schedules, and always call to

confirm our hours to see if we are still accepting patients.

Please let our staff know how we can help.

Pay: $24.00-$28.00 per hour

Work Location: In person