Office Assistant

Job Summary

Blooming Bridge LLC is seeking a dependable, organized, and detail-oriented Office Assistant to support the daily administrative operations of our Residential Treatment Center (RTC). The ideal candidate will assist with office duties, documentation, communication, household inventory, and coordination of facility services to help ensure the facility operates efficiently.

The Office Assistant will work closely with management, case management, direct care staff, and outside service providers to support daily operations and maintain organized records.

Job Responsibilities

• Answer incoming phone calls, respond to emails, and direct inquiries to the appropriate staff.
• Upload, scan, copy, print, organize, and file documents electronically and in paper files.
• Maintain organized administrative records and assist with updating forms, spreadsheets, and logs.
• Prepare grocery lists and household supply lists for food, toiletries, cleaning products, and other essential items.
• Monitor household inventory and notify management when supplies need to be replenished.
• Coordinate facility services, including lawn care, pest control, maintenance, cleaning, and other vendor services.
• Communicate with vendors and service providers to schedule appointments and follow up on service requests.
• Assist with staff schedules, meeting calendars, appointment reminders, and general office coordination.
• Organize youth-related paperwork, appointment documentation, service records, and other administrative files as directed.
• Prepare packets, forms, sign-in sheets, and documents needed for meetings, staff training, and facility operations.
• Monitor office supplies and assist with ordering items as needed.
• Help organize facility records and prepare documentation for internal reviews, audits, and licensing inspections.
• Communicate routine updates between administration, case management, and direct care staff.
• Maintain confidentiality when handling youth records, personnel information, and other sensitive documents.
• Follow facility policies and procedures regarding documentation, privacy, safety, and recordkeeping.
• Perform other administrative duties as assigned by management.

Qualifications

• High school diploma or GED preferred.
• Previous office, administrative, receptionist, or clerical experience preferred.
• Basic computer skills, including email, Microsoft Word, spreadsheets, and electronic document management.
• Strong organizational skills and attention to detail.
• Good written and verbal communication skills.
• Ability to manage multiple tasks, meet deadlines, and follow instructions.
• Dependable, professional, and able to work independently and as part of a team.
• Ability to handle confidential information appropriately.
• Experience in a residential treatment center, childcare, behavioral health, or social services setting is a plus.

Employment Requirements

• Must be able to pass a pre-employment drug screening.
• Must successfully pass the required DFPS background check and meet applicable background screening requirements for employment in a Residential Treatment Center.
• Must meet applicable facility employment requirements and follow all policies and procedures.
• Must demonstrate professionalism and maintain appropriate boundaries when working in a youth residential setting.

Work Environment

This position supports the administrative operations of a residential treatment center serving youth. The Office Assistant will primarily perform administrative and organizational duties and must follow all facility confidentiality, privacy, and safety policies.

Pay: $12.00 - $14.00 per hour

Expected hours: 35.0 per week

Work Location: In person