Office Assistant

Kotin, Crabtree & Strong LLP (KCS), a general practice law firm, seeks a part-time Office Assistant who will support the Administrative team with the day-to-day operation of the firm.

The successful candidate must be a team player with the desire and ability to work effectively in collaboration with others on a wide variety of tasks, summarized below:

Responsibilities

· Manage all facets of mail responsibilities, including certified and overnight mailings

· Drive Federal Express mailings to Federal Express in Needham when necessary

· Assist with setup, maintenance, and equipment malfunctions of office-related equipment when necessary

· Manage all facets of mailroom responsibilities, including certified and overnight mailings

· Assist the Director of Administration in the planning, organization, and cleanup of events and meetings

· Manage onsite logistics for office visitors, maintaining an orderly and presentable reception area / lobby and conference rooms

· Follow Firm policies with regard to visitor access to offices and/or conference rooms

· Assist with time entry, scanning, photocopying of client invoices

· Maintain appropriate inventory of kitchen supplies and cleanliness of kitchen

· Maintain hospitality equipment: refrigerator, microwave, toaster, toaster oven, dishwasher

· Perform Conflict Checks and Client intakes for General Referrals

· Phone coverage as needed

· Assist with record management and scanning of files as needed

Skills

• Proven experience as an Office Assistant, or in another relevant administrative role
• Working knowledge of office equipment
• Thorough understanding of office management procedures
• Excellent organizational and time management skills
• Analytical abilities and aptitude in problem-solving
• Excellent written and verbal communication skills
• Proficiency in MS Office including Excel

Pay: From $27.00 per hour

Expected hours: 20.0 per week

Benefits:

• Paid time off

Application Question(s):

• Are you available to work 1-5pm, M-F

Education:

• Associate (Preferred)

Experience:

• Office Assistant: 2 years (Preferred)

Work Location: In person