Office Assistant

Start Date January 2027!

POSITION:

CHURCH OFFICE ASSISTANT

SCOPE:

The Church Office Assistant provides organized, welcoming, and responsive administrative support for Good Shepherd Lutheran Church (GSLC). This position serves as the primary first point of contact for the church office and building while coordinating weekly communications, worship materials, records, and administrative processes. The Church Office Assistant works closely with the Pastor, Ministry Staff, and Director of Operations to ensure that church communications and office functions are timely, accurate, and welcoming.

REPORTS TO:

Director of Operations

DUTIES:

Primary Responsibilities, including but not limited to:

¨ Office Reception and Administrative Support

o Serve as receptionist and first point of contact for visitors, members, and guests entering the church.

o Manage telephone calls and voicemail.

o Process incoming and outgoing mail.

o Manage the church guestbook and coordinate appropriate follow-up with guests.

o Maintain church directory information and updates.

o Record weekly church attendance.

o Manage offering envelopes and related administrative processes.

o Prepare certificates for church milestones, including Baptisms, Confirmations, and other celebrations.

o Acknowledge memorial gifts and prepare appropriate communications.

o Update the church records book as needed.

o Organize and maintain documentation as directed by the Director of Operations.

¨ Worship & Weekly Communications

o Prepare weekly printed and posted materials, including calendars, worship packets, large-print bulletins, and worship slides.

o Prepare and distribute weekly Constant Contact emails.

o When needed, compile virtual worship materials and coordinate the virtual worship process.

o Create and manage Google Forms as needed for church activities, events, and information gathering.

o Manage SignUpGenius registrations and sign-ups.

o Prepare letter communications for ministries in coordination with the Pastor and Ministry Staff.

¨ Social Media & Marketing

o Maintain and update the church website with current information, events, schedules, and resources.

o Manage church social media and marketing communications.

o Create flyers and promotional materials for church events and programs.

o Create seasonal postcards and coordinate printing, assembly, and distribution.

o Prepare and coordinate the monthly GSLC/GSCDC newsletter.

¨ Records Events & Congregational Support

o Maintain accurate and timely church records and contact information.

o Support communication and administrative needs for church ministries and events.

o Coordinate materials and communications for seasonal and special church activities.

o Help ensure that information is communicated consistently across printed, digital, and in-person platforms.

o Provide administrative support to the Pastor, Ministry Staff, and Director of Operations as needed.

QUALIFICATIONS AND SKILLS:

¨ Strong organizational skills and attention to detail.

¨ Excellent written and verbal communication skills.

¨ Warm, welcoming, and service-oriented approach to members, guests, and the community.

¨ Ability to manage multiple responsibilities and deadlines independently.

¨ Comfort with email, website management, social media, Google Forms, SignUpGenius, Constant Contact, and standard office software.

¨ Ability to maintain confidentiality and handle sensitive church information appropriately.

¨ Part-time: 20 hours per week

Preferred schedule: Monday-Thursday 9am-2pm

Pay: From $25.00 per hour

Benefits:

• Paid time off

Work Location: In person