Office Assistant

About the Position
Nytron Aerospace is seeking a dependable, organized, and detail-oriented Office Assistant to support daily administrative operations in a fast-paced aerospace manufacturing environment.
The ideal candidate is comfortable working with computers, communicating professionally, managing documentation, and learning new technology. We are looking for someone with a proactive mindset who can use AI tools to assist with administrative tasks, improve workflow efficiency, organize information, and support continuous improvement.

Key Responsibilities

• Provide general administrative and clerical support to office and management personnel.
• Answer phone calls, respond to emails, and communicate professionally with customers, vendors, and internal departments.
• Prepare, format, and maintain documents, spreadsheets, reports, and business correspondence.
• Assist with data entry, filing, recordkeeping, and document control.
• Support purchasing activities, including requesting vendor quotes, preparing purchase orders, and following up on orders as assigned.
• Assist with organizing customer documentation, production paperwork, and other manufacturing-related records.
• Maintain accurate electronic and physical files while following company procedures.
• Use Microsoft Office applications, including Outlook, Excel, Word, ChatGPT or Microsoft Copilot and other business software.
• Verify AI-generated information for accuracy before using or distributing it.
• Protect confidential company, customer, employee, and aerospace-related information when using AI tools.
• Assist with special projects and other administrative duties as needed.

Qualifications:

• High school diploma or equivalent required.
• Previous office administration or clerical experience preferred.
• Strong computer skills and willingness to learn new software.
• Familiarity with Microsoft Office, especially Outlook, Excel, and Word.
• Understanding of AI and their practical business applications, or willingness to learn.
• Excellent organizational skills and attention to detail.
• Strong written and verbal communication skills.
• Ability to multitask, prioritize responsibilities, and meet deadlines.
• Dependable, professional, and able to work independently as well as part of a team.
• Experience in manufacturing, aerospace, purchasing, or document control is a plus.

Preferred Skills

• Experience using AI to improve office productivity and reduce repetitive tasks.
• Ability to create professional emails, spreadsheets Experience using AI
• Experience requesting quotes, communicating with suppliers, and tracking orders.
• Familiarity with quality documentation, revision control, and manufacturing records.
• Ability to identify opportunities to improve administrative processes.

Job Type: Full-time

Job Type: Full-time

Pay: $18.00 - $20.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Referral program

Education:

• High school or equivalent (Preferred)

Experience:

• Microsoft Office: 1 year (Preferred)
• Customer Service: 1 year (Preferred)

Work Location: In person