Office Assistant

Job Function

Provide administrative support to the Vice Principal of Administration and assist with the day-to-day operations of the school. Maintain a professional, organized, and welcoming office environment while handling information and responsibilities with discretion.

Key Responsibilities

Follow school policies, procedures, and objectives, and maintain a high standard of professionalism and work ethic.

Protect confidential employee and student information; share it only with authorized individuals.

Provide administrative support to the Vice Principal of Administration and school staff as requested.

Welcome visitors, verify identification, follow building-entry procedures, notify staff of arrivals, and provide assistance as needed.

Keep the front office and lobby clean, organized, and presentable. Organize, locate, and digitize paperwork when appropriate.

Answer, screen, and route calls professionally and promptly; take and deliver messages when needed.

Organize and maintain daily staff and student attendance, assist with coverage, and scan and send daily attendance sheets to Human Resources.

Coordinate with administration and teachers to copy and distribute memos, letters, field-trip permission slips, and other materials to staff and students.

Assist parents with accessing and using the parent portal.

Maintain visitor sign-in procedures and ensure compliance with the Raptor system.

Assist with room reservations and maintain the school-wide calendar and the Vice Principal’s calendar.

Record attendance during fire drills and serve as the first point of contact in missing-student procedures.

Coordinate with custodial staff to prepare for special events.

Send school-wide staff emails with administrative approval.

Maintain paperwork for the Business Office and route forms to the appropriate administrators for signature.

Process and document staff time-off requests through ADP.

Perform other duties within the scope of the position as assigned.