Office Assistant

1. Job Purpose

To support the smooth functioning of daily office operations by handling documentation, data entry, filing, basic computer work, office coordination and other administrative activities.

2. Key Responsibilities

A. Office Administration

• Maintain physical and digital files, records and documents.
• Handle printing, scanning, photocopying and document dispatch.
• Maintain office registers and ensure proper documentation.
• Keep the office organised and assist with day-to-day administrative requirements.

B. Data Entry and Documentation

• Enter and update customer, supplier and company information.
• Prepare basic Excel sheets, reports and other office documents.
• Maintain records of quotations, invoices, purchase orders and delivery documents as assigned.
• Ensure accuracy and timely updating of office records.

C. Communication and Coordination

• Attend telephone calls and direct them to the concerned person.
• Coordinate with customers, suppliers, vendors and internal departments as required.
• Assist in email communication, follow-ups and document sharing.
• Coordinate the movement of documents between the office, workshop and other departments.

D. Office and Operational Support

• Assist with dispatch documentation and courier arrangements.
• Maintain stationery and office supply records.
• Support the accounts, sales and service teams with basic administrative tasks.
• Perform other office-related duties assigned by management.

3. Required Qualifications and Skills

• Minimum 12th pass; graduate candidates preferred.
• Basic computer knowledge, including MS Word, Excel and email.
• Good communication and telephone-handling skills.
• Ability to maintain records and perform accurate data entry.
• Responsible, punctual, organised and willing to learn.
• Gujarati and Hindi communication skills; basic English preferred.

4. Experience

Freshers may apply. Candidates with 1–2 years of experience in office administration, data entry or back-office operations will be preferred.

Pay: ₹8,000.00 - ₹10,000.00 per month

Work Location: In person