Office Assistant

Job Overview

We are seeking a proactive and organized Office Assistant to join our dynamic team! In this vital role, you will be the backbone of our daily operations, ensuring the smooth and efficient functioning of our office environment. Your energetic approach and attention to detail will support various administrative tasks, enhance communication flow, and contribute to a productive workplace. This paid position offers an exciting opportunity to develop your skills in office management, customer service, and technical proficiency while working in a collaborative setting.

Responsibilities

• Manage front desk operations, greeting visitors and directing them appropriately with professional phone etiquette
• Handle multi-line phone systems, screening calls, taking messages, and transferring calls efficiently
• Maintain organized filing systems and manage data entry tasks with accuracy using spreadsheets and productivity software
• Support calendar management and schedule appointments for team members or executives
• Assist with invoicing, billing, and bookkeeping tasks using QuickBooks or similar accounting tools
• Provide excellent customer support by responding to inquiries via phone or email promptly and courteously
• Perform general clerical duties including proofreading documents, preparing Word processing files, and maintaining office supplies

Experience

• Prior office experience or administrative support roles demonstrating strong organizational skills
• Proficiency in Microsoft Office suite (Word, Excel, Outlook) and familiarity with spreadsheets and data entry
• Experience managing multi-line phone systems and providing exceptional customer service
• Bilingual abilities are highly desirable to facilitate effective communication with diverse clients or team members
• Demonstrated computer literacy with technical proficiency in office productivity software and typing skills
• Personal assistant or front desk experience is a plus, showcasing calendar management and time management capabilities
• Strong organizational skills with an eye for detail, proofreading accuracy, and efficient filing practices

Join us to be a key contributor in creating an organized, welcoming, and efficient office environment! Your enthusiasm for administrative excellence will help drive our success every day.

Pay: $18.75 - $20.00 per hour

Benefits:

• 401(k)

Experience:

• Home care office : 3 years (Required)

Ability to Commute:

• Alton, IL 62002 (Required)

Willingness to travel:

• 50% (Required)

Work Location: In person