Office Assistant

We are a company specializing in crane rental and heavy transport, and we are expanding our administrative team. We are looking for a junior colleagues to join our HR & Finance function.

You will work directly alongside our experienced HR & Finance colleagues and report regularly to the company’s administrators, so a good command of written and spoken English is essential for this role.

The role is primarily office-based, with occasional trips of a few days to our project sites outside Bucharest when needed. The list of duties below is typical but not exhaustive, and we don’t expect you to handle everything on your own from day one. You will learn on the job with the support of the team.

What you will do:

• Assist in preparing employment contracts and addenda and registering them in REGES-ONLINE
• Going to Administrative Offices, such as Police Departments, Tax Departments etc.
• Manage and archive personnel files, making sure all required documents, approvals and certificates are in place
• Support salary calculations based on timesheets, contracts and company policy, and help prepare payslips
• Track annual leave, medical leave and other absences, and reconcile them against timesheets and medical certificates
• Coordinate with our occupational medicine and Health & Safety (SSM) providers: check-ups, risk exposure sheets, periodic training
• Inform the finance side of changes in employment (hires, terminations, unpaid leave)
• Collect, check and organize invoices, receipts and supporting documents
• Assist with data entry, expense tracking and basic reconciliations
• Support the timely submission of salary-related taxes and declarations to ANAF and other authorities
• Liaise with our external accountant as needed

On site, occasionally

• Collect timesheets and personnel documents, support new hires with onboarding paperwork, and check that site documentation is complete

What we are looking for:

• Fluent English, written and spoken. You will communicate daily with management in English. This is a firm requirement.
• Completed higher education in economics, accounting, administration or a related field
• 0–2 years of experience in HR, payroll or accounting. Recent graduates are welcome.
• Experience with accounting, or a genuine willingness to learn it
• Basic familiarity with the Romanian Labour Code is an advantage
• Experience with REGES-ONLINE, payroll or accounting software is a plus
• Good command of Microsoft Office, especially Excel
• Willingness to travel to sites outside Bucharest for a few days when necessary
• Attention to detail, reliability with deadlines, and discretion with personal data
• Turkish is a nice-to-have , not a requirement
• A valid category B driving licence

What we offer:

• Permanent, full-time contract
• Competitive salary, based on experience
• [meal vouchers / transport allowance / other benefits — to complete]
• Training and support for professional certification (ANC HR Inspector, SSM)
• Hands-on learning across both HR and accounting
• A stable role in a growing international company, with direct exposure to how a cross-border operation is run
• Covered travel and accommodation costs for site visits
• Location: Pipera, Bucharest