Office Assistant

Job Overview

We are seeking a detail-oriented and organized Office Assistant to support our administrative team. This role involves a variety of clerical and customer service tasks to ensure the smooth operation of our office environment. The ideal candidate will have strong computer skills, excellent organizational abilities, and experience with office management systems such as QuickBooks and Microsoft Office. This position offers an opportunity to work in a professional setting where attention to detail and multitasking are essential.

Duties

• Manage front desk responsibilities, including greeting visitors and answering multi-line phone systems with professional phone etiquette
• Perform data entry and maintain accurate records using Microsoft Office, Google Workspace, and other relevant software
• Handle filing, document proofreading, and organization of office supplies
• Assist with bookkeeping tasks using QuickBooks and other accounting tools
• Provide customer support by addressing inquiries via phone or email, ensuring excellent customer service standards
• Support administrative functions such as scheduling appointments, managing calendars, and coordinating meetings
• Maintain a clean and organized work environment to promote efficiency

Qualifications

• Proven clerical or administrative experience, preferably in a medical or dental office setting
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace tools
• Experience with QuickBooks or similar bookkeeping software is highly desirable
• Strong computer skills with the ability to perform data entry accurately and efficiently
• Excellent organizational skills with keen attention to detail
• Ability to handle multi-line phone systems professionally and courteously
• Good typing speed and proofreading skills for document accuracy
• Prior experience in customer service or front desk roles is preferred
• Knowledge of medical or dental office procedures (optional but advantageous)
• Strong communication skills, including proper phone etiquette and customer support abilities

This role is vital for maintaining efficient office operations and providing exceptional support to clients and team members alike.

Pay: From $15.76 per hour

Expected hours: 25.0 – 40.0 per week

Work Location: In person