Office Assistant

Job Posting –Office Assistant

Aspen Foundation Repairs LLC, a regional leader in the foundation repair industry, is looking for a Office Assistant to join our growing team. Our purpose is to redefine the construction industry by providing our customers with a remarkable experience.

Role Summary

The Office Assistant Project Manager supports the sales and scheduling department and Operations Manager. This role ensures information is accurate, timely, and organized across teams and systems.

Core Responsibilities

1. Daily Office & Communication

• Provide daily customer service through answering the phones and setting sales appointments . Creating appointments through Joist and Job Tread software.
• Confirm appointments and notifications for cancellations.
• Sales callbacks
• Create and submit weekly sales call report
• Maintain office needs and ordering
• Work closely with the Owners
• Must have great time management and complete all tasks as scheduled.
• Assist Operations Manager in day to day requests.

2. General

• Ensure daily receipts are entered into projects through Job Tread
• Order 811 locates for projects as requested
• Monitor Job-Site cameras including clean out at the end of each week
• Attend all project kickoff meetings
• Coordinate scheduling meetings with Project Manager for kickoff dates, durations, and crew assignments.
• Confirm Project Vendors are set up in Job Tread
• Daily verify that EOD reports and photos are uploaded by the Crew Lead into Job Tread.
• Follow up immediately on missing or incomplete uploads; maintain photo/report standards.
• Order job-site equipment and sub-contractor services as needed.

File Management & Admin

• Ensure both red folders (office and field) are fully set up and correct before release:

Contract, permit, submittals, design set, materials list, vendor info, schedule, COs, contacts.

• Perform filing and general office duties to keep project records audit-ready.
• Maintain version control across digital repositories (Job Tread, shared drives, PM tools).
• Assist Owners in general requests

8. Training & Development

• Complete assigned Contractor Nation training videos and track completion.
• Complete Job Tread Training
• Complete all Scribe training videos

Key Deliverables & Deadlines

• Daily by 2:00 PM: Update to Project Manager
• Pre-Kickoff: Red folders finalized; permits printed; schedule locked with Project Manager; vendor dates confirmed.
• Job Tread: Daily EOD photos and reports verification.
• Daily EOD sent to OPerations Manager and Owners
• Calendars/Boards: Company project calendar, shop calendar, Terri’s office boards.
• Shared Drives/PM Tools: Maintain organized, current digital files.
• Email/Phone: Professional, timely client and vendor communication.

Qualifications

• 2+ years in Office Administration ( preferred).
• Strong organizational skills; deadline-driven; proactive communicator.
• Experience in Microsoft Office, Outlook and Google (preferred)
• Comfortable with computer applications
• Professional client communication and documentation accuracy.

Job Type: Full-time

Pay: From $22.00 per hour

Expected hours: 40.0 – 45.0 per week

Benefits:

• Paid time off

Experience:

• Customer service: 1 year (Required)
• Data entry: 1 year (Preferred)
• Office management: 1 year (Preferred)
• computer: 2 years (Required)

Ability to Commute:

• Rifle, CO 81650 (Required)

Ability to Relocate:

• Rifle, CO 81650: Relocate before starting work (Required)

Work Location: In person