Office Assistant

Job Overview

Office Assistant manages daily administrative tasks to keep workplaces running smoothly. Core duties include greeting visitors, answering phones, sorting mail, scheduling meetings, managing physical and digital files, performing data entry, and ordering office supplies.

Key Responsibilities

• Front-Desk Support: Greet guests, manage sign-in logs, answer incoming phone calls, take messages, and route inquiries.
• Document & Data Management: Perform data entry, type or proofread correspondence, scan paperwork, and maintain digital and physical filing systems.
• Order and Contract Processing: Handle government sales documentation, invoices, and purchase orders to ensure compliance.
• Scheduling & Coordination: Manage team calendars, book meeting rooms, coordinate appointments, and help arrange travel or events.
• Facilitate procurement processes: by leveraging knowledge of public sector purchasing procedures, ERP systems such as M2M or SAP, and tools like Salesforce and DocuSign for contract execution.
• Mail & Inventory: Sort and distribute incoming mail and packages, track office inventory, and restock supplies and break rooms.
• Administrative Assistance: Assist with basic bookkeeping, expense reports, or preparing reports for managers and staff.

Required Qualifications

• Education: High school diploma or equivalent (some roles prefer associate degrees or business coursework).
• Technical Skills: Proficiency in Microsoft Office Suite (Word, Excel, Outlook), Google Workspace, and office equipment like printers, copiers, and multi-line phone systems.
• Soft Skills: Strong verbal and written communication, attention to detail, time management, reliability, and the ability to handle confidential information.

Physical Requirements: Ability to sit, walk, use office computers, and occasionally lift or move boxes of paper/supplies (typically up to 25–50 pounds).

Pay: $17.00 - $21.00 per hour

Expected hours: 40.0 per week

Benefits:

• 401(k)
• Health insurance
• Paid time off
• Retirement plan

Work Location: In person