Office Assistant

Position Overview

Reese Gateley CPA is seeking a dependable, detail-oriented Office Assistant to join our administrative team in Albuquerque, New Mexico.

We are looking for an organized professional who can manage front desk operations, provide excellent client service, and support our Office Manager with daily administrative responsibilities. The ideal candidate is comfortable handling multiple priorities, working in a fast-paced office environment, and maintaining accuracy and organization during busy periods.

This position also involves assisting with document management, data entry, and administrative support for our tax and accounting departments.

Responsibilities

• Manage daily front desk operations, including answering phones, greeting clients, directing inquiries, and scheduling appointments
• Assist the Office Manager with day-to-day administrative tasks and office operations
• Receive, sort, scan, and organize client documents, correspondence, and incoming mail, including high-volume scanning during tax season
• Maintain accurate electronic and physical client files, including document tracking and data entry
• Support tax-season administrative workflows, including organizing tax documents, tracking missing information, and assisting with tax return processing
• Assist with administrative processing and distribution of tax documents, including W-2s, 1099s, and completed tax returns
• Prepare, process, and distribute recurring client reports, including monthly and quarterly reports, payroll reports, engagement letters, and other client correspondence
• Assist with client billing, invoice preparation, payment processing, and accounts receivable follow-up
• Provide basic data entry and administrative support to the bookkeeping and payroll departments
• Coordinate outgoing mail, FedEx shipments, and certified mail
• Maintain office supplies, prepare conference rooms, and help ensure a clean, organized, and professional office environment

Qualifications

• Prior experience in an office assistant, administrative assistant, receptionist, or similar administrative support role preferred
• Strong organizational skills and attention to detail
• Excellent verbal and written communication skills
• Professional and friendly demeanor when interacting with clients and coworkers
• Proficiency with Microsoft Office, including Outlook, Word, and Excel
• Comfortable with data entry, document scanning, electronic filing, and general office technology
• Ability to manage multiple tasks, prioritize responsibilities, and meet deadlines
• Ability to handle confidential client and financial information with discretion
• Experience in a CPA firm, accounting firm, or other professional services environment is a plus
• Familiarity with bookkeeping, tax preparation workflows, or accounting software is a plus but not required
• Willingness and availability to work additional hours, including overtime, during tax season and other peak business periods as needed

Benefits

• 100% company-paid health insurance for employees
• 401(k) plan with company match
• Dental, vision, and supplemental insurance options
• Paid time off and paid sick time
• Competitive compensation
• Professional development and advancement opportunities
• Supportive, collaborative team culture with direct access to firm leadership

About Us

Reese Gateley CPA is an established Albuquerque CPA firm with more than 30 years of experience serving businesses and individuals in New Mexico and across the U.S.

We provide tax, accounting, bookkeeping, payroll, and attestation services across a variety of industries. Our team works closely together to provide high-quality client service in a professional and collaborative environment.

To Apply

Submit your resume on Indeed.

Pay: $22.00 - $26.00 per hour

Expected hours: 40.0 per week

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Flexible schedule
• Health insurance
• Paid time off
• Professional development assistance
• Retirement plan
• Vision insurance

Application Question(s):

• How many years of experience do you have in an administrative assistant, office assistant, receptionist, or similar office support role?
• Are you willing and available to work occasional overtime during tax season and other busy periods?
• Describe your experience handling multiple administrative responsibilities, such as answering phones, assisting clients, and processing paperwork.

Location:

• Albuquerque, NM 87107 (Required)

Ability to Commute:

• Albuquerque, NM 87107 (Required)

Work Location: In person