Office Assistant / Dispatcher

Job Summary

We are seeking a proactive and organized Office Assistant / Dispatcher to join our dynamic team. In this vital role, you will serve as the first point of contact for visitors and clients, manage incoming calls, coordinate dispatching of service requests, and handle a variety of administrative tasks. Your energetic approach will ensure smooth office operations, efficient communication, and exceptional customer service. This paid position offers an excellent opportunity to develop your office management skills while supporting daily business functions in a fast-paced environment. Work nights and weekends.

Responsibilities

• Greet visitors and clients at the front desk with professionalism and courtesy, providing excellent customer service.
• Manage multi-line phone systems, answer inquiries, direct calls appropriately, and take detailed messages.
• Schedule and dispatch service appointments or deliveries accurately using computer software and communication tools.
• Maintain organized filing systems, data entry records, and ensure confidentiality of sensitive information.
• Perform general clerical duties including photocopying, proofreading documents, and managing correspondence.
• Utilize Microsoft Office programs to prepare reports, spreadsheets, and presentations as needed.
• Support office management tasks such as calendar management, supply ordering, and maintaining office equipment.

Skills

• Strong computer literacy with proficiency in Microsoft Office Suite (Word, Excel, Outlook) and familiarity with QuickBooks or similar bookkeeping software.
• Excellent organizational skills with the ability to prioritize tasks efficiently in a busy environment.
• Effective communication skills both on the phone and in person; bilingual abilities are a plus.
• Previous office experience or clerical experience demonstrating data entry accuracy and attention to detail.
• Knowledge of multi-line phone systems and phone etiquette to handle high call volumes professionally.
• Ability to handle confidential information discreetly while maintaining professionalism at all times.
• Strong time management skills with the capacity to multitask effectively throughout the workday.

This role is perfect for someone who thrives in a lively environment, values organization, and enjoys providing outstanding support to team members and clients alike. Join us to be part of a dedicated team committed to excellence in office operations!

Pay: From $500.00 per week

Work Location: In person