Office Assistant / Executive Assistant

I'm partnering with an innovative technology company that's looking for an organized, proactive Office Assistant/Executive Assistant to support senior leadership and help keep day-to-day operations running smoothly.

Responsibilities

• Provide administrative and executive support to senior leadership, including calendar management, meeting coordination, and scheduling.
• Coordinate internal and external meetings, including preparing agendas, materials, and follow-up items.
• Manage office operations, including supplies, vendors, facilities coordination, and general administrative needs.
• Handle incoming communications, emails, and inquiries while ensuring timely responses and follow-through.
• Assist with travel arrangements, expense reports, and logistics for executives and team members.
• Prepare presentations, reports, documents, and other business materials as needed.
• Maintain organized records, files, and confidential company information.
• Support onboarding activities and coordination with internal departments.
• Assist with planning company meetings, events, and team activities.
• Partner with teams across the organization to improve administrative processes and workflow.

Qualifications

• 2+ years of experience in an administrative assistant, office coordinator, executive assistant, or similar role.
• Strong organizational skills with the ability to prioritize multiple tasks and deadlines.
• Excellent written and verbal communication skills.
• High level of professionalism and ability to interact with executives, clients, and employees.
• Strong attention to detail and problem-solving abilities.
• Proficiency with Microsoft Office Suite (Outlook, Excel, Word, PowerPoint) and collaboration tools.
• Ability to handle confidential information with discretion.
• Self-starter with a proactive approach and strong follow-through.

Preferred Qualifications

• Experience supporting executives or leadership teams.
• Experience in a technology, professional services, or corporate environment.
• Ability to work independently while collaborating effectively across teams.

PrideGlobal and it's affiliates offers eligible employee's comprehensive healthcare coverage (medical, dental, and vision plans), supplemental coverage (accident insurance, critical illness insurance and hospital indemnity), 401(k)-retirement savings, life & disability insurance, an employee assistance program, legal support, pet insurance and employee discounts with preferred vendors.

Equal Employment Opportunity

PrideGlobal and it's affiliates are an equal opportunity employer. We do not discriminate on the basis of the race, religious creed, color, national origin, ancestry, physical disability, mental disability, reproductive health decision making, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, age, sexual orientation, veteran or military status, or any other characteristic protected by applicable federal, state, or local law.

Fair Chance Employment

PrideGlobal and it's affiliates are a Fair Chance employer. We consider all qualified applicants, including those with criminal histories, in a manner consistent with applicable state and local Fair Chance laws and ordinances, including, the California Fair Chance Act and all applicable local Fair Chance ordinances.

Accommodations

We are committed to providing reasonable accommodations to applicants and employees with disabilities. If you require a reasonable accommodation to participate in the application or interview process, or to perform the essential functions of this role, please contact us.

Only applicable for San Francisco Candidates : Under the San Francisco Lactation in the Workplace Ordinance, we will provide written notice of lactation accommodation rights, and this notice will automatically be given upon hiring, any inquiry of parental leave or lactation accommodation.