Office Assistant - Fixed Term (6 months)

At Scalapay, we’re shaping a culture with high standards, independent and critical thought, innovation, ownership, and continuous learning . We operate in a fast-moving, tech-driven environment , and we’re looking for people who thrive in change, think boldly, and take initiative. If you’re ready to put your potential to the test in a hiring process designed to spotlight exceptional talent, this is your chance to stand out and grow with one of Europe’s most ambitious fintech teams .

#MakeItHappen #PlayAsATeam #StayCurious #FocusOnCustomer. THE MISSION We are looking for an Office Assistant who will serve as the primary point of contact for guests and employees, while also supporting internal events when needed.

Please note that this role requires full-time, 100% on-site presence (5 days a week) at our office.

You will:

• Manage the front desk independently, welcoming visitors and handling access keycards for employees and guests;
• Act as the primary point of contact for building policies and procedures, keeping employees informed and addressing general inquiries from both staff and visitors;
• Handle incoming and outgoing mail and packages, ensuring timely and accurate distribution;
• Take an active role in Health & Safety compliance under Legislative Decree 81/08, acting as first aid and fire prevention officer (training provided);
• Monitor and replenish office and kitchen supplies, liaising with suppliers when needed;
• Collect and follow up on facility issues, coordinating with general services and building management until they are resolved;
• Contribute to the planning and on-site execution of company events.

You’ll be great for this role if you have:

• A professional, welcoming attitude and strong interpersonal skills;
• Proficiency in English (B2+);
• Good knowledge of Google Suite and Microsoft Office Tools (Word, Excel, PowerPoint);
• At least 6 months of experience as a receptionist, office assistant or in a similar front-office role.

Recruitment Process:

• A quick chat with Talent Acquisition and Hiring Manager to dive deep into your experiences and better understand your motivation;
• An in-person meeting at our Milan office, where you'll get to know the team and see where you'd be working;
• A final chat with Simone (our CEO) where he will share and assess the Scalapay Values.

Expected gross annual base salary: EUR 24,000.

Want to learn more? Don't hesitate to explore our Careers website, our LinkedIn and Glassdoor pages.

Pro tip: send your CV in English 😉

Super Pro tip: we know that application processes can be scary and frustrating but… we look for talent, not people that tick all our boxes.