Office Assistant - Full Time

Company Description Solheim Senior Community is a single-site, non-profit continuing care retirement community (CCRC) located in the Eagle Rock neighborhood of Los Angeles. The community offers convenient access to nearby areas including downtown Los Angeles, Glendale, La Cañada, Pasadena, and Silver Lake, making it a practical choice for residents and their families. Solheim provides a full spectrum of care—Residential Living, Assisted Living, Memory Care, and Skilled Nursing—supporting older adults as their needs change. With strong Skilled Nursing and Memory Care services, Solheim focuses on enhancing quality of life for more frail adults as well as active senior residents. The community features eight activity directors who organize lectures, classes, concerts, crafts, and outings tailored to each level of care.

Role Description The Business Office Assistant is a full-time, on-site role based in Los Angeles, CA, supporting the daily operations of the business office at Solheim Senior Community. This position assists with resident billing, basic accounting tasks, and maintaining accurate financial and administrative records. The Business Office Assistant responds to resident and family inquiries, provides customer service at the front desk, and coordinates administrative support such as filing, data entry, scheduling, and document preparation. The role also includes collaborating with other departments to ensure timely processing of information, maintaining confidentiality of resident data, and following established policies and procedures. The Business Office Assistant contributes to a professional, welcoming office environment that supports residents, families, and staff.

Qualifications

Candidates should possess strong Communication and Customer Service skills to interact effectively with residents, families, and team members.

Candidates should possess Administrative Assistance and Office Administration skills, including data entry, filing, scheduling, and document management.

Candidates should possess basic Accounting skills, such as handling billing, payments, and reconciliations with attention to detail.

Candidates should have proficiency with office software (e.g., Microsoft Office or similar), and the ability to learn senior living or healthcare-related systems.

Candidates should demonstrate reliability, organization, discretion with confidential information, and the ability to work both independently and as part of a team.

Prior experience in a senior living, healthcare, or non-profit environment is beneficial.

High school diploma or equivalent required; additional coursework or training in business, accounting, or office administration is a plus.

Pay: $26.00 - $31.00 per hour

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Life insurance

Work Location: In person