Office Assistant (Hays)

Office Assistant - Employment Connections

Department - Supervised Services; Employment Services

FLSA Status - non-exempt

Job Summary

Provide clerical support for assigned staff.

Essential Functions

• Process incoming communications via telephone or personal visit, taking messages as necessary.
• Perform word processing, including transcription when necessary, for assigned staff.
• Maintain office supply inventories.
• Maintain meeting room schedule.
• Maintain vehicle and/or equipment checkout log.
• Oversee petty cash fund.
• Maintain central filing system.
• Schedule repair and maintenance of office machines as approved by supervisor.
• Process incoming and outgoing mail.
• Record minutes at meetings for assigned staff as requested utilizing the Minutes Database.
• Remain current in office procedure technology through internal and external training resources.
• Copy and/or collate manuals, reports, and packets upon request.
• Maintain master key box.

Other Responsibilities

• May be required to hire and supervise other clerical staff.
• May be required to complete transportation ticket sale transactions.
• May be required to complete data entry of tally cards.
• Maintain office bulletin board.
• May be required to perform CDDO administrative functions as outlined in the DD Reform Act of 1995 following the regulations in K.A.R. 30-63 and 30-64.
• Complete other duties as assigned by Supervisor.
• Will have access to PHI and EPHI of individuals required to perform clerical support for management and professional staff.
• This position is not subject to the two year training period as defined by KPERS.

Job Specifications

Education - High School diploma or equivalent preferred, related post secondary training preferred. Related post secondary certification may substitute for experience requirement.

Experience - One year related experience including word processing required.

Extent of physical effort required: Routine job requirements. Little if any behavior or other physical intervention.

Comments: Position may have other physical requirements for specific work sites, i.e. climbing stairs, extended periods of standing, etc.

Other Requirements

• Able to exercise good judgment and discretion in handling confidential information.
• Valid driver's license.

This job description does not provide the basis for an employment contract or constitute an offer of employment. It is intended solely to outline the qualifications and responsibilities of this position. These qualifications and responsibilities may be changed at any time to support and enhance the organization's successful achievement of its mission.

Reviewed on _______________, __________

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Signature

EEO Code - Office and Clerical

Revised Date - 08/19; 6/08; 1/08; 08/06; 6/05; 10/03; 4/99; 7/96