Office Assistant (Invoicing & QuickBooks)

We are seeking a detail-oriented and reliable Office Assistant to support our administrative and accounting operations. The ideal candidate will be responsible for creating invoices, maintaining accurate records, and assisting with day-to-day office tasks. Proficiency in QuickBooks is highly preferred.

Key Responsibilities:

• Create and issue customer invoices using QuickBooks or internal systems
• Enter and maintain accurate financial records
• Monitor accounts receivable and follow up on outstanding invoices
• Support the accounting team with data entry and organization
• Communicate with clients regarding billing questions or invoice details
• Assist with general administrative duties such as filing, scanning, and organizing documents
• Provide support to office staff as needed

Qualifications:

• Proven experience in an administrative or office assistant role
• Working knowledge of QuickBooks (preferred)
• Strong attention to detail and accuracy
• Basic understanding of invoicing and billing procedures
• Good communication and organizational skills
• Ability to work independently and manage time effectively
• Proficient in Microsoft Office (Word, Excel, Outlook)

Preferred Experience:

• Experience in construction, mechanical, or service-based businesses is a plus
• Fluent in English (reading, writing, and speaking)

Job Type: Full-time

Pay: $20.00 - $27.00 per hour

Work Location: In person