Office Assistant - IV

Performs primarily scale operator duties and backing up the administrative assistant with technical office and secretarial duties to support the Solid Waste department, including high level of public contact; performs reporting responsibilities in relation to the state operating permit and other office duties to assist the Solid Waste Director; performs related work as required. Work is performed under regular supervision. Reports to the Solid Waste Director.

ESSENTIAL FUNCTIONS/TYPICAL TASKS:

Prepares correspondence, reports, applications, and forms; answers telephone and assists solid waste customers; responds to inquiries regarding solid waste rates, and procedures; prepares, reviews, and maintains accurate databases, records, reports, documents, and files; initiates corrections at the closed landfill and operating transfer facility to comply with the state operating permit, prepares billing summaries, operate the solid waste scales part time.

(These are intended only as illustrations of the various types of work performed. The omission of specific duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position.)

· Conducts analyses of statistical information, solid waste materials, recycling materials, and other data; prepares related reports.

· Screens and routes materials according to the content of communications.

· Records business transactions and daily solid waste activity in journals, ledgers, and on special forms.

· Records minutes of required solid waste meetings; transcribes minutes.

· Designs and drafts information and materials for various newsletters, pamphlets, and brochures.

· Performs daily data input for various solid waste records.

· Maintains contact with field personnel regarding office activities and deadlines.

· Processes employee payroll as back up for the Solid Waste Department.

· Processes purchase orders; codes invoices for payment; reconciles departmental expenditures.

· Prepares, files, and retrieves materials utilizing knowledge of organization and activities.

· Reviews state and county solid waste rules and regulations in order to answer questions from the general public and other departments concerning solid waste disposal.

· Conducts internet researches as requested.

· Maintains relevant SDS sheets and safety training documentation in accordance with County’s safety program.

· Maintains office equipment and supplies.

· Maintains records for Scrap Tire Certifications and controls off-site trailer locations.

· Operates the scales to relieve operators.

· Closes out the scales registers each evening and processes receipts.

· Makes bank deposits when needed.

· Purchases supplies for the department.

· Operate and fill in as a scale operator as needed; Daily, weekly, or for lunch breaks.

· Assists in directing citizens to proper disposal areas.

· Weighs and completes various forms for outgoing solid waste.

· Updates computer system with applicable account changes

· Collects fees for solid waste from incoming customers

· Performs related tasks as required.

KNOWLEDGE, SKILLS AND ABILITIES:

Thorough knowledge of modern office practices and procedures; general knowledge of solid waste operations and staff assignments; general knowledge of general accounting practices and procedures; some knowledge of regular and revised state and county solid waste rules and regulations; ability to maintain accurate records and prepare reports; ability to operate office equipment required by position, including computer and related software; ability to research and analyze data; ability to summarize, compile, and tabulate narrative and numerical material; ability to communicate effectively orally and in writing; ability to attend work regularly; excellent interpersonal skills.

EDUCATION AND EXPERIENCE:

Any combination of education and experience equivalent to high school graduation and considerable experience in clerical/administrative work, preferably involving public contact.

PHYSICAL REQUIREMENTS AND WORK ENVIRONMENT:

Light work requiring the exertion of 20 pounds of force occasionally, and/or 10 pounds of force frequently, and/or negligible amount of force constantly to move objects; work requires walking and fingering; vocal communication is required for expressing or exchanging ideas by means of the spoken word, and conveying detailed or important instructions to others accurately, loudly, or quickly; hearing is required to perceive information at normal spoken word levels, and to receive detailed information through oral communications and/or to make fine distinctions in sound; visual acuity is required for preparing and analyzing written or computer data, operation of office machines, determining accuracy, neatness and thoroughness of work, and observing general surroundings and activities; the worker is not substantially exposed to adverse environmental conditions.

SPECIAL REQUIREMENTS:

Actively commissioned or obtain commission within one (1) year of employment as a North Carolina Notary Public.

Achieve Certification as weigh master within one (1) year of employment. SWANA Transfer Station Certification. Possession of a valid North Carolina driver’s license.

Pay: $17.55 - $30.30 per hour

Benefits:

• 401(k)
• 401(k) matching
• Employee assistance program
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Professional development assistance
• Tuition reimbursement
• Vision insurance

Work Location: In person