Office Assistant (m/f/d)

ROLE

Office Management

-Assist with time tracking administration

-Ensure the smooth day-to-day operation of the office

-Manage office supplies, office facilities, and coordinate external service providers

-Handle incoming and outgoing mail as well as package shipments and deliveries

-Organize and prepare meeting rooms and welcome guests

-Plan and coordinate meetings, workshops, company events, and team activities

-Maintain filing systems, documentation, and administrative records

-Support internal teams with day-to-day administrative and organizational matters

-Continuously improve office processes and administrative workflows

Executive Support

-Manage executive calendars

-Schedule and coordinate meetings and appointments

-Monitor, organize, and prioritize email communication

-Prepare presentations, reports, and other business documents

-Coordinate business travel and process travel expenses

-Support cross-functional projects and handle ad hoc administrative and organizational tasks

-Provide day-to-day administrative and organizational support to executive management

REQUIRED CAPABILITIES

-Completed commercial training, business administration studies, or a comparable qualification

-Initial professional experience in office management, executive assistance, or a comparable position is a plus

-Strong organizational skills and a structured, independent work style

-High level of initiative, a sense of responsibility, and discretion

-Confident and friendly demeanor, along with strong communication skills

-Team-oriented approach and a hands-on mentality

-Very good knowledge of MS Office (especially Outlook, Excel, and PowerPoint)

Languages : Slovenian and English

WHAT WE OFFER

-Permanent employment

-A collaborative team of highly motivated and qualified colleagues

-Flexible working hours to support work-life balance

-Individual development and career growth opportunities

-A company committed to responsibility and sustainability

-Competitive salary with performance-based incentives